Marketing & Transactions Specialist

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

Accelerate your success at Colliers.

Onsite Role, Toronto

About the role:

The Capital Markets Marketing and Transaction Specialist will provide exceptional internal support to a high performing group of Advisors specializing in various asset classes across Canada. The support you provide is second to none - not only are you detailed oriented, but you excel at creating industry leading marketing collateral and have a strong sense of ownership for your work. Your ability to research and analyze real estate information allows you to stay two steps ahead and your insights are valued. This position focuses on proposals, presentations, report writing, target marketing, transaction administration, data analysis, and/or client-facing activities. You will be a true partner that contributes to the teams’ growth daily.

• Design, develop, and format high‑quality presentation and communication materials, including pitch decks, sales presentations, market overviews, investment offering summaries, confidential information memoranda, and other client‑facing reports

• Produce graphical and data‑driven visual assets such as property tour books, custom maps, floor plans, site plans, labeled aerials, and development renderings to support property‑specific marketing package

• Oversee marketing campaigns targeting prospective real estate investors, including planning, producing, and distributing digital and print communications

• Develop, execute, and maintain a company‑approved social media strategy to highlight the team’s real estate activities, research insights, and transaction achievements.

• Continuously enhance marketing templates, tools, and media to position Colliers Capital Markets as an industry leader in commercial real estate investment marketing

• Coordinate with external partners—print vendors, photographers, videographers, and other creative agencies—to manage timelines, production workflows, and project costs

• Liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research)

• Draft or edit legal documents (non-disclosure agreements, commission agreements, listing agreements, Multiple Listing Service agreements)

• Assist in management and coordination of transaction and due diligence processes – sign backs, going firm, amendments, subject removals, closing documentation, deposit monies, processing trade records

• Provide general office support (e.g. file management, filing, scanning, photocopying, organizing marketing efforts

• Entering deal sheets and submitting completed trade record and supporting paperwork to Deal Administration team

• For sales transactions, enters required FINTRAC information in centralized database

• Coordination of information for clients, availability information, required documentation, dealing with on-going or closing issues, critical date management and organizing meetings

• Prepare a variety of reports for clients and/or for internal requirements (e.g. activity reports for clients, management reports, various industry research updates)

• In partnership with Advisor(s) share ownership for database management, such as information pertaining to clients, key contacts, and/or prospects (CRM)

• Compliance Expertise (FINTRAC, Anti-Spam Legislation (CASL), Real Estate Board requirements)

What you bring:

• Undergraduate degree or college diploma in marketing, communications, visual arts, or a related field

• The successful candidate will have at least 2 to 3 years of related experience

• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook), Adobe Creative Suite (Photoshop, Illustrator, InDesign), and experience with email marketing platforms such as Campaign Monitor, Mailchimp, Constant Contact, or Campaign Logic

• Familiarity with Salesforce and/or other major CRM system

• Must be detail-oriented; possesses outstanding verbal and written communication skills

• Experience conducting research through MLS, MPAC, Altus Data Studio, and/or the Internet is required

• Experience in the Commercial real estate sector or a related industry is required.

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information:

Area/Location Specific: Toronto, ON

Approximate Salary Range for Role: $70,104 to $77,500 CAD.

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications.  All decisions are made by our talent acquisition team.

Apply now:

Ready to make an impact and take the next step in your career journey? Join us by applying directly through LinkedIn or visit www.collierscanada.com/careers.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].

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What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].