Billing/Accounts Receivable Specialist

This Posting is for an existing vacancy.

WHAT DO WE DO?

We create solutions for the people who keep our world flowing.

For over 80 years, John Brooks Company has been solving fluid handling challenges for customers in various industries/markets across Canada by providing a diverse selection of engineered products and innovative system designs, focusing on customized solutions consisting of filtration, pump, spray, and valve products.

THE ROLE

Under the supervision of the Credit Manager, the position is responsible for monitoring and processing invoices and vouchers. The position is also responsible for managing accounts receivable transactions

DUTIES & RESPONSIBILITIES

• Submit and maintain customer portals for invoice submission, approval status and rejections
• Track, record and report on status of invoices submitted, approved, rejected in customer portals and in ERP system
• Verify billing accuracy by cross-checking with orders, purchase orders, and contracts.
• Collaborate with the sales and customer service teams to resolve any discrepancies before and after invoicing.
• Record and reconcile incoming payments to customer accounts in accordance with company policies.
• Monitor aging reports and perform collections activities by proactively following up on overdue invoices to ensure timely collections.
• Communicate with customers regarding outstanding balances, account status, and payment schedules.
• Analyze and resolve inquiries for orders on credit hold, working with sales team and customers to facilitate order release.
• Perform credit reviews through analysis of D&B reports, trade references, financial statements, payment history, and provide recommendations.
•  Process and prepare customer cheques for deposit
•  Support month-end, quarter-end, and year-end analysis and reporting requirements.
• Create and maintain ad hoc reports as requested by management to support business decisions

Essential:

• College Diploma in a related field, such as Accounting, business administration or any related discipline
• A minimum of 1-3 years of related experience.
• Basic understanding of accounting systems/processes.
• Understanding of 3rd party portals for invoice submission (Ariba, Open Invoice, Coupa, etc.)
• Advanced computer skills; proficient with Microsoft Office Suite (Outlook, Word etc.), intermediate Excel skills.
• Working knowledge of office equipment; printer/photocopier/scanner, fax machine etc.
• Excellent interpersonal and communication (verbal & written) skills.
• Ability to work efficiently and effectively under pressure with simultaneous deadlines.
• Excellent planning, organizational and time management skills with the ability to multi-task
• Ability to work remotely effectively and efficiently.

Desirable:

Working knowledge of JD Edwards, Prophet 21 or similar accounting software is an asset

WORK ENVIRONMENT

Fast-paced environment in a dynamic competitive industry

Daily customer and inter-departmental/branch communication via telephone calls, faxes, emails, and virtual meetings

Exposure to deadlines, multiple demands and priorities, multi-tasking, and interruptions

Canadian founded and owned, John Brooks Company has doubled in size in the last 7 years to over 200 employees across the country. Since 1938, we have worked hard to build & nurture an entrepreneurial environment, where creative thought and initiative are encouraged; this is a place where your ideas matter! If you have a strong work-ethic, passion, and determination, we’ll provide the tools you need for success. We will help you grow so that we can continue growing.

WHAT’S IN IT FOR YOU?

• Competitive remuneration including base salary ($50,000-55,000 per year))
• Competitive vacation
• Paid personal day program
• Generous benefits package that includes coverage for things like medical, dental, paramedical, and vision
• Company Group RRSP with employer matching
• Annual health & wellness subsidy

FUN FACTS

• The average employee tenure is 9 years
• We enjoy celebrating achievements by means of formal service awards, employee achievement awards, and milestone birthdays
• We regularly host social events and gatherings to foster togetherness and fun

We use automated tools, including artificial intelligence, to help review applications efficiently. Human decision makers remain responsible for all hiring decisions.

We are committed to providing equal opportunities for persons with disabilities. Accommodations are available at all stages of the recruitment process, at the candidate’s request.