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Virtually Incredible

B2B Client Onboarding Virtual Assistant - Remote Work

Posted Yesterday
Remote
Hiring Remotely in USA
Entry level
Remote
Hiring Remotely in USA
Entry level
Guide B2B property management clients through software onboarding, training, setup, milestone tracking, follow-ups, and quarterly satisfaction check-ins. Troubleshoot initial issues, answer procedural questions, maintain client records in CRM and project management systems, and support long-term adoption and retention. The role requires strong communication, organization, empathy, software proficiency, and a reliable remote work setup.
The summary above was generated by AI

This is a remote position.

We are seeking a proactive, competent, and empathetic B2B Client Onboarding Virtual Assistant to serve as the primary guide for our clients as they adopt our software platform. In this role, you will lead property managers through every phase of the onboarding journey, perform regular check-ins, and ensure seamless system implementation.

You will act as both a project manager and a trusted partner, building customer confidence and establishing a structured, dependable support framework that drives long-term client retention.

Key Responsibilities

  • Lead property managers through structured onboarding workflows, training sessions, and system setup to ensure rapid time-to-value and high platform adoption.

  • Track milestones, coordinate setup deliverables, monitor timelines, and manage client follow-ups to keep every onboarding project on schedule.

  • Conduct structured quarterly satisfaction check-ins and needs analysis calls to uncover pain points, evaluate feature usage, and align software capabilities with client goals.

  • Serve as a reliable, empathetic point of contact, answering procedural questions, troubleshooting initial hurdles, and building trust throughout the client lifecycle.

  • Maintain accurate records of client interactions, onboarding statuses, and feedback within the CRM/project management tools to support continuous service improvement.



Requirements Qualifications & Requirements

  • Proven track record in B2B onboarding, client account management, or customer success.

  • Strong ability to handle multiple onboarding pipelines simultaneously, enforce deadlines, and follow up systematically.

  • Direct experience working with property managers or within the real estate/property management software ecosystem is strongly preferred.

  • Exceptional verbal and written English communication skills, with a patient, consultative approach to guiding users through new software.

  • Ability to quickly master software tools, guide non-technical users through platform features, and leverage CRM/project tracking systems effectively.

  • Quiet home office work environment

  • A fast and reliable internet connection of at least 10 Mbps with internet backup available

  • Dependable electricity with power backup available

  • At least 8-gen i3 processors, 8GB RAM, and Windows or MAC, SSD Disc



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