AP & AR Specialist

About Us:

Entertainment Partners is a global organization that has been a trusted production partner to the entertainment industry for over 45 years, helping clients create and produce great shows, choose the best production location, forecast, manage and track expenses, and pay crew and talent. As a global leader in entertainment payroll, production finance and production management solutions, EP delivers integrated, digital solutions to support every phase of production. EP brings together background casting and digital production technology with the Casting Portal, the leading SaaS-based platform that has transformed the way background actors are found, hired, managed and paid, and the iconic and legendary Central Casting.

Entertainment Partners Canada is the lead provider of financial services to the entertainment industry in Canada. We provide financial services to the Motion Picture, Television and Commercial industries along with production management and accounting software services. Entertainment Partners Canada prides itself on being the best in class from a product/services perspective but we are equally proud to have been Great Places to Work certified since 2017, providing an encouraging, accepting, and interesting work experience for all of our valued employees.

Job Summary: 
Under the direction of the Finance Operations Manager, the AP & AR Specialist responsible for handling all aspects of the accounts receivable process and works as part the finance operations team.

The AP & AR Specialist's duties must be performed consistently with the Company’s mission and values and adhere to Company policies and procedures. 

 Key Duties and Responsibilities:

1. Accounts Receivable (AR) processing for payroll operations including preparing and posting daily cash receipts and deposits in PHARM (payment handling system) and the Oracle Fusion ERP accounting system
2. Verifies remote deposits and incoming wire payments
3. Process daily payments and follow up with customer billing inquiries
4. Monitors and tracks late payments daily
5. Assist in managing credit and collection activities
6. Produces aged receivable reports and makes collection calls as needed
7. Logs and monitors payroll packages on hold
8. Prepares refunds for clients when requested
9. Set and upload of NOC's daily and check bank limits
10. Responds to customer requests regarding reports, invoice requests, stop payments and credit references as required
11. Liaises with CIBC Business Contact Centre
12. Assists in month end reconciliations of Payroll GL accounts
13. Assist the Financial Accountant with GL journal entries and account reconciliations
14. Assists with special projects and other related duties as assigned by Finance Operations Manager and the VP Finance
15. Data entry for corporate AP, reviewing supplier statements, and processing payment of invoice via cheques, on-line bill payments or wires
16. Processes employee expense reports 
17. Printing cheques (in office) for payroll remittances as directed by Payroll Services Department
18. Reconciles supplier statements to corporate AP outstanding balances
19. Prepares month-end account reconciliations for corporate AP and remit AP
20. Assists with the Banking Specialist with the daily banking duties including but not limited to the CIBC Cheque Match Off Report (depositing cheques in office)
21. Perform backup duties for the Banking Specialist 
22. Provide support to all members of the Finance team as required

Qualifications:

1. Minimum 2 years related work experience in an accounting or banking environment
2. Ability to multi-task and prioritize issues in a high volume and fast-paced environment
3. Strong attention to detail, with a demonstrated ability to work with deadlines in an organized manner
4. Intermediate Excel skills, MS Word and Outlook
5. Experience with Oracle Fusion accounting system or similar ERP system is preferred
6. Exceptional communication skills, both written and verbal
7. Excellent customer service skills, enjoys interacting with people, active listening and conflict resolution skills
8. Exceptional interpersonal skills and comfortable interacting with all organization levels
9. Takes initiative and works well under minimal supervision
10. Able to work well independently and as a team
11. Positive attitude and a genuine passion for the Finance field 
12. Able to grasp new software easily
13. Proven ability to maintain sensitive and highly confidential information

Working conditions:

• Conditions are normal for an office environment
• Hybrid work

Compensation:
This position offers an expected compensation of $50,000–$60,000 per year, depending on skills and experience. This range reflects the anticipated salary for the successful candidate and complies with Ontario’s pay transparency requirements. 

Commitment to Accessibility:
EP Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As only short-listed candidates will be contacted, we thank you in advance for your interest in EP!