Administrative Assistant

RESPONSIBILITIES:

• Assisting the Property Management team with administrative work and providing coverage when needed; 

• Greet tenants, contractors and visitors and be the first point of contact for their   inquiries; 

• Perform administrative tasks that including answering phones, mail pick up, scheduling and receiving deliveries and setting up meetings; 

• Update the site contact and insurance information database for all tenants. Ensuring that the information is kept current and accurate; 

• Update the site contractor information database and collect their insurance and WSIB information; 

• Create memos and other internal communication; 

• Create purchase orders (POs), processing cheques and EFTs, updating invoices, and tracking payments to vendors as required; 

• Assist in the onboarding new tenants; 

• Assist with tenant events; 

• Maintain the kitchen and washroom areas and purchase perishable supplies; 

• Purchase office supplies as required; 

• General filing and maintenance of files; 

• Log and maintain lost and found; 

• Ensure office is open and readily accessible on schedule and coverage maintained; 

• Other duties / projects as required. 

QUALIFICATIONS:

• Minimum 1 year experience in an administrative role; 

• Proven verbal and written communication skills; 

• Proficient in Word, Excel and Outlook; 

• Proven organizational skills and ability to meet deadlines; 

• Detail-oriented; 

• Exceptional customer service skills; 

• Able to work both independently and as part of a team.