The successful candidate will coordinate calendars, meetings, agendas, presentations, expenses, travel, offsites, and general administrative activities with accuracy and discretion.
This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused.
The Administrative Assistant will:
Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time
Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items
Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate
Process expenses accurately and on time, including receipts, approvals, coding, and follow-up
Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking
Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications
Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency
Handle confidential information with discretion and professionalism
Strong organizational, time management, and prioritization skills
Excellent calendar management, scheduling, and coordination capabilities
Clear written and verbal communication with strong attention to detail
Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams
Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work
Professionalism, discretion, resourcefulness, and sound judgment
Experience in a coordinator, administrative assistant or executive assistant role
Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics
Strong skills in preparing and proofreading presentations, reports, and correspondence
Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset
At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.
Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting please reach out to [email protected]
The base salary range for this position is $55,000 - $65,000 per annum.
This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). The actual base salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.
