Administrative Assistant

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director. You also provide administrative support to managers and other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with many different stakeholders, including IT and Legal. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.)

• Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.)

• Help your superior manage their agenda, mail, emails and phone calls

• Coordinate the preparation of deliverables for decision-making bodies

• Plan and attend management committee and other department meetings. Draft reports and minutes and follow up as needed

• Handle the unit's budget process. Carry out budget preparation activities and identify and explain variances

• Coordinate and troubleshoot IT requests from various users

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

#LI-Hybrid, #ON06*

What you bring to the table

• What you bring to the table

• A minimum of two years of relevant experience working in office administration

• Please note that other combinations of qualifications and relevant experience may be considered

• Expert proficiency in working with Microsoft Office Suite (Word, Outlook, Excel, Powerpoint, Teams)

• Expert proficiency of English, both oral and written, due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients

Equity, Diversity, Inclusion and Accessibility

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

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