Administrative Assistant II

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Princess Margaret Cancer Centre 
Department: Cancer Clinical Research Unit - Interprogramatic 
Reports to: Clinical Research Manager
Salary Range: $49,851 - $62,304 per annum
Hours: 37.5 hours per week
Status: Permanent Full Time
Closing Date: August 7, 2026

Position Summary

The Princess Margaret Cancer Centre is seeking a highly organized and detail-oriented Administrative Assistant II to support two leading-edge clinical research programs: the Drug Development Phase I Program Finance Team, and the Peter Gilgan Centre for Early Cancer Detection Research.

Reporting directly to the Clinical Research Manager, the Administrative Assistant II will provide essential day-to-day administrative support to ensure the smooth operation of clinical research activities.

Duties

• Coordinate administrative operations for clinical, research, or departmental programs.
• Support payroll submissions, onboarding activities, and personnel documentation.
• Maintain confidential records, files, and databases.
• Schedule meetings, prepare agendas, take minutes, and coordinate follow-up actions.
• Obtain approvals and signatures for organizational documents and processes.
• Organize events, workshops, and program activities.
• Liaise with internal departments and external stakeholders to facilitate day-to-day operations.
• Provide general administrative support to managers, physicians, and research teams.

• Completion of a recognized business, office administration diploma program is preferred.
• Two to three (2–3) years of related administrative or secretarial support experience, preferably in a healthcare environment.
• Medical terminology training and/or experience with project and event coordination are considered assets.
• Proficiency with Microsoft Office applications and experience using word processing, spreadsheet, database, and other office software.
• Excellent organizational, prioritization, time management, and multitasking skills, with the ability to manage multiple concurrent tasks.
• Strong interpersonal, customer service, verbal, and written communication skills.
• Demonstrated teamwork, problem-solving, conflict resolution, and sound judgment skills.
• Ability to work independently, learn quickly, and perform effectively under pressure in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion while handling sensitive information.
• Knowledge of applicable legislative, UHN, and departmental policies, with a demonstrated commitment to producing high-quality work is an asset.
• Maintaining satisfactory attendance.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.