Choose a workplace that empowers your impact.
Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.
We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.
Role Overview
The Administrative Assistant provides high-impact administrative and operational support to senior leadership (VP/Director level), with a strong emphasis on invoicing, financial administration, and Microsoft 365 proficiency, including Copilot. Positively impact the operational effectiveness of the team or customer experience through work/service quality.
Key Responsibilities
Executive & Administrative Support
Provide confidential administrative support to senior leaders.
Manage calendars, meetings, and communications.
Draft reports and presentations
Financial & Invoicing Management
Process and track invoices end-to-end.
Support budget tracking and variance reporting.
Manage expense reports and approvals.
Operational Coordination
Coordinate travel, meetings, and events.
Improve administrative processes and workflows.
Stakeholder Management
Act as key liaison across internal and external stakeholders.
Manage communication flow and prioritization.
Knowledge & Skills
Must-Have
Strong invoicing and administration experience.
Strong Microsoft 365 skills (Excel, Word, PowerPoint, Copilot).
Strong organizational and communication skills.
Nice-to-Have
Experience in a technology or IT environment.
Experience with Yardi.
Real estate or property management experience.
We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.
This posting is for an existing vacancy.
The expected salary range for this position is $62,000.00 - $92,000.00 per year, prorated based on the term of the contract.
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
Oxford's purpose is to strengthen economies and communities through real estate.
Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.
