Accounts Payable Coordinator

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Accounts Payable Coordinator

Toronto, ON

SUMMARY

Reporting to the Commercial Manager, the Accounts Payable (AP) Coordinator supports the financial administration of large-scale infrastructure, construction, transit, and civil engineering projects. The role is responsible for processing vendor invoices, maintaining accurate financial records, supporting project cost controls, and ensuring timely payments to subcontractors, suppliers, and consultants in accordance with contract requirements and company policies.

KEY RESPONSIBILITIES:

• Review, verify, and process vendor and subcontractor invoices.
• Match invoices to purchase orders, contracts, receiving documents, and approval workflows.
• Prepare payment batches and assist with electronic fund transfers (EFT) and cheque runs.
• Monitor invoice status and resolve discrepancies in a timely manner.
• Support project teams with tracking commitments, accruals, and invoice processing.
• Assist in maintaining project cost reports and payment registers.
• Reconcile supplier statements and investigate outstanding balances.
• Support month-end and year-end closing activities.
• Maintain documentation to support project audits and compliance requirements.
• Respond to supplier inquiries regarding payment status and invoice requirements.
• Assist with onboarding new vendors and maintaining accurate vendor master records.
• Ensure compliance with contractual payment terms and statutory requirements.
• Maintain organized electronic and hard-copy financial records.
• Ensure compliance with company financial policies and internal controls.
• Monitor holdbacks, retention amounts, and release schedules in accordance with contract requirements.
• Assist in preparing reports for management and project stakeholders.

POSITION REQUIREMENTS:

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 1-2 years of accounts payable, accounting, finance, or administrative experience.
• Experience within construction, engineering, infrastructure, or project-based environments is considered an asset.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Familiarity with ERP systems. Experience with JD Edwards is an asset.
• Basic understanding of accounting principles and invoice processing procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Strong communication and interpersonal skills.
• Team-oriented with a proactive approach to problem-solving.
• Understanding of purchase orders, subcontract agreements, progress billing, and holdback requirements.
• Knowledge of construction industry payment processes and project cost controls.

WHAT WE OFFER:

• Expected Base Salary: $60,000-$80,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.