Jobs at McCarthy Building Companies

Provides bilingual English and French administrative, communications, and project support for the MT Academy team. Responsibilities include maintaining learning management and intranet content, coordinating workshops and program logistics, distributing communications, tracking attendance and RSVPs, supporting materials and evaluations, processing invoices, managing shared inboxes, and assisting with reports, translations, and special projects.

Designs, coordinates, administers, and delivers national lawyer education programs for students, associates, and partners. Manages program logistics, communications, speakers, materials, attendance tracking, evaluations, reporting, and professional resources calendars. Oversees continuing professional development accreditation and regulatory compliance across provincial and territorial law societies. Collaborates with senior professionals and internal stakeholders, maintains tracking systems and protocols, supports meetings and events, and coordinates invoices and administrative processes.

Provides legal research and reference services to lawyers, students, and internal departments. Conducts legislative, legal, and business research; develops search strategies; evaluates print and electronic resources; delivers current-awareness services; and trains lawyers, students, and library team members. The role also supports research methodology instruction, resource technology evaluation, team collaboration, mentoring, onboarding, and project-related mandates.

Processes invoices, verifies payment details, resolves vendor and business inquiries, prepares payment and cheque schedules, sends electronic payment files, supports period-end close activities, assists with P2P platform inquiries, reconciles vendor accounts, and contributes to special projects. The role requires accounting or finance experience, strong Excel skills, accuracy, organization, and problem-solving abilities.

Coordinates legal rankings and awards submissions, research interviews, nominee profiles, communications, and results tracking. Maintains deal and case experience databases, researches matters, prepares content for websites and communications, submits matters to reporting agencies, tracks statistics, and supports proposals, marketing requests, meetings, and lawyer profile updates. Requires strong writing, organization, attention to detail, technology proficiency, and the ability to manage deadlines in a fast-paced professional services environment.

Designs, develops, delivers, and evaluates professional education programs for lawyers across career stages. Leads instructional design for MT Academy curricula, retreats, blended learning, simulations, and AI-enabled training initiatives. Partners with firm leaders, subject matter experts, vendors, and faculty to create outcomes-driven learning experiences. Manages a coordinator, oversees program execution, conducts needs assessments, and applies evaluation metrics to improve program effectiveness.

Supports litigation lawyers with document preparation, proofreading, court filings, hearings, trials, discoveries, file and deadline management, client communications, calendars, travel, billing preparation, and administrative coordination. Maintains confidential and complex legal files, monitors court requirements, coordinates service and filing, and assists with client meetings and office functions. Requires strong knowledge of litigation terminology, court procedures, organization, accuracy, discretion, and deadline management.

Provides administrative and document support to lawyers and practice groups in a Toronto law firm. Responsibilities include managing requests and workflows, processing expenses and invoices, maintaining client files, drafting and proofreading documents, preparing basic court documents, coordinating travel, updating databases, and supporting records management. The role requires strong organization, communication, Microsoft Office, proofreading, legal terminology, and time-management skills.

Supports marketing and business development initiatives for litigation, labor, and employment practices. Coordinates partner communications, schedules, invoices, reports, databases, sponsorships, marketing materials, client intelligence, meetings, conferences, and special projects. Provides lawyers with credential packages and market information while maintaining accurate data and supporting go-to-market strategies. Requires strong organization, writing, stakeholder communication, multitasking, and attention to detail in a fast-paced legal services environment.

Supports business development and marketing strategies for practice, industry, and client groups. Responsibilities include executing go-to-market initiatives, coordinating sponsorships and submissions, preparing credentials and marketing materials, analyzing competitive intelligence, tracking activity in Salesforce, supporting client feedback processes, and assisting lawyers and marketing teams with client and business development requests.

Manages print and electronic library resources across firm offices, including cataloguing, serials, acquisitions, subscriptions, vendor relationships, licensing, access, invoices, interlibrary loans and user support. Maintains accurate metadata and resource records, develops procedures, supports legal research workflows, and improves resource-management processes through technology, automation and responsible AI use. The role also provides guidance to users and collaborates with internal teams and external vendors.

Leads business and technology initiatives across legal operations, managing projects from requirements gathering through implementation. Oversees process mapping, business analysis, platform enhancements, automation, QA, stakeholder engagement, training, change management, governance, risk tracking, and adoption metrics. Collaborates with business and development teams across platforms including ServiceNow, Salesforce, SharePoint, Microsoft 365, and Kontent.ai to drive digital transformation and continuous improvement.

Supervises document production operations and staff for a legal services department. Manages request intake, workflow, staffing, quality assurance, client relationships, reporting, performance management, recruitment, training, and process improvements. Produces complex legal and business documents, including transcriptions, presentations, tables, graphs, indexes, and mail merges. Develops templates, macros, and training materials while ensuring consistent service across shifts.

Oversees national treasury, trust accounting, and accounts payable operations for a law firm. Responsibilities include cash flow management, banking relationships, liquidity, forecasting, debt management, trust account compliance and reconciliation, accounts payable supervision, financial controls, reporting, process automation, and team leadership. The role also manages banking platforms, corporate credit cards, Concur expense administration, and collaboration with auditors, regulators, lawyers, and firm leadership.

Provides comprehensive administrative and legal support to tax lawyers, including preparing and proofreading documents, managing files and calendars, coordinating client and lawyer activities, processing expenses, handling communications, and supporting client matter openings and closings. The role requires strong organizational, document production, PowerPoint, confidentiality, and multitasking skills in a hybrid law-firm environment.

Supports financial planning, revenue budgeting, forecasting, rate setting, benchmarking, and executive analysis. Develops and maintains revenue and rate reporting for firm leaders, conducts recurring and ad hoc financial analysis, and helps automate reporting and self-service BI capabilities. Requires strong analytical, communication, organizational, and stakeholder-management skills, along with advanced Excel and business intelligence expertise.

Leads marketing and business development strategy for the Energy Group and priority clients. Develops go-to-market plans, identifies growth opportunities, supports pitches and proposals, advises lawyers, strengthens client relationships, manages market intelligence, coordinates campaigns and events, supports profile development, and collaborates on budgets and client reporting. Requires strategic leadership, strong communication, business writing, organization, project management, and familiarity with legal or professional services.

Supports an intellectual property lawyer by preparing and filing patent, industrial design, and copyright submissions with CIPO, USPTO, WIPO, and other offices. Manages prosecution files, deadlines, docketing, correspondence, searches, billing information, payments, and document systems. Coordinates administrative tasks, maintains accurate physical and electronic records, communicates with government agencies and clients, and provides backup support to the IP team.

Owns financial planning and analysis for assigned departments, including annual budgeting, forecasting, month-end close, accruals, reconciliations, executive reporting, and variance analysis. Partners with department leaders to manage resources and explain financial results. The role also supports insurance submissions, finance projects, process improvements, reporting automation, and system efficiencies.

Provides firm-wide legal document production and support, including document creation, formatting, transcription, proofreading, version comparison, indexing, mail merges, and quality control. Manages document-support requests, prioritizes workloads, tracks issues, resolves problems, and coordinates with lawyers and internal teams. Requires advanced Microsoft Office skills, strong typing and proofreading abilities, independent judgment, and fluency in English and French. The role is fully remote with evening or weekend overnight shifts.