Position Summary
The role of Media Finance Operations Analyst is responsible for maintaining all client budget control reports, and acting as a liaison between Finance, our media agencies, and the client. This role requires strong organizational skills, ability to meet tight deadlines, work independently and within a team. Furthermore, this role requires daily interaction both with internal groups (i.e. media teams, local finance, IPG Omaha Shared Services) as well as marketing and finance groups at the client, and as such the successful candidate will possess and exhibit a high degree of professionalism in their conduct and communications.
Key Responsibilities
- Setting up and maintaining Budget Control Reports (BCRs), Forecasts, and Accruals, on an ongoing basis – with extensive use of Excel;
- Acting as control for all MPA's (maintain accurate files and act as the central repository for this paperwork);
- Setting up and maintaining fee and/or job dockets;
- Tracking and maintaining intercompany service records (ISRs);
- Liaising with Client on any purchase order (PO) issues, billing issues, Account Receivable Statements;
- Liaising with Suppliers on Account Payable issues;
- Liaising with Omaha accounts receivable (A/R), and collections group and assisting with maintaining client receivables in a clean and current state;
- Liaising with Omaha Shared Services to ensure billings and payables issues are resolved;
- Investigating and following-up on discrepancies with appropriate personnel to ensure they get cleared;
- Coordinating, maintaining proficiency, and providing training on DDS / SAP related technical knowledge and applications;
- Approving draft billing prior to live billing being issued to client;
- Utilizing accounting system to run appropriate time reports as requested;
- Utilizing accounting system to pull financial updates and billing summaries for client meetings as required;
- Assisting the Finance Director and the overall team as needed on ad-hoc projects and assignments which are within the scope of the role.
Desired Skills & Experience
- Professional or Educational background in Marketing or Advertising would give leverage to this application.
- University graduate in Finance or Accounting, Bachelor’s degree required;
- Preference of being in process of obtaining an accounting designation;
- Entry level / Associate level of Financial or Accounting related experience, preferably media agency, marketing, advertising, or technology related industry experience;
- Excellent communication skills (both written and verbal);
- Excellent interpersonal skills, and strong internal and client relationship skills;
- Professional organization and time-management skills;
- Self-motivated, independent thinker and problem solver;
- Proficient in Microsoft Office suite (i.e. PowerPoint, Microsoft Word, and Excel);
- Proficiency in financial systems preferred.
UM is a global media agency committed to Futureproofing our clients’ businesses for the now and the next. We leverage the transformational power of rich business analytics and real-time intelligence to maximize growth and activate the full consumer journey across content and connections. Our consultative approach and agile model, rooted in diversity, equity and belonging, drive better business outcomes for brands. As the leading global media network in Mediabrands, UM operates in over 100 countries, with more than 3,000 people innovating on a roster of clients including the following in Canada: BMO, Sobeys, PokerStars, FanDuel, Johnson & Johnson, SkipTheDishes, Sony, Spotify and Hershey. UM is the number one agency in Canada, as ranked by RECMA, and the most awarded media agency at the Media Innovation Awards and CMA Awards for the past two years. For more information, please visit umww.ca.
What's in it for you?
• Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
• A flexible hybrid work model that works for you.
• A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
• A chance to be part of and grow within a global network of agencies.
• The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.
UM is an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, colour, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, disability, or any other basis prohibited by applicable federal, provincial, or municipal law. If you require an accommodation in any aspect of the selection process, please reach out to [email protected].
