Senior Contract Administrator

Senior Contract Administrator  

Toronto, Ontario, Canada (Hybrid) 

Who We Are 

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice. This posting is for an existing vacancy. 

Who Are We Looking For 

As a Senior Contract Administrator, you are instrumental in supporting project teams during the construction phase to make sure contractual responsibilities are fulfilled, bridging communication between on-site personnel and the studio, and swiftly tackle any issues that emerge. You integrate construction and design expertise with strong leadership skills to effectively navigate day-to-day on-site project needs, ensuring successful project delivery that meet and aim to exceed client expectations. 

What You Will Do 

• Guide project team through deliverables review to ensure alignment with design intent, specifications, and project requirements. 

• Review submittals such as shop drawings, material samples, mock-ups, for conformance with drawings and specifications; prepare RFI responses and change documentation. 
• Evaluate contractors' monthly progress claims, coordinate approvals, guide preparation of payment certificates and project closeout documents. 
• Conduct site inspections and deficiency walkthroughs to monitor construction progress; document and communicate critical findings to stakeholders to ensure timely resolutions.
• Participate in Owner-Architect-Contractor (OAC) and additional site meetings, taking an active role in discussions. 
• Identify changes in Contract Administration scope and communicate these to the Project Manager for the preparation of Additional Service Authorizations (ASAs). 
  

• Assist Project Managers on project financial management including fee proposals, billing and collections.

What You Will Bring 

• Diploma in Architectural Technology or Degree in Architecture. 

• Proficiency in Revit, MS Office, Bluebeam. 

• Minimum 8 years of Architectural experience including Contract Administration. 

• Strong communication, critical thinking, and effective problem-solving skills. 

• Must possess a valid G Driver’s License and have a personal vehicle available for daily business use.

• Ability to work in a hybrid role, with 2 days in the Studio. 

What We Will Provide

The expected gross annual base salary range for this position is $95,000 to $110,000. Final compensation is determined based on experience, skills, and internal equity. 

In addition to base salary, we offer the following benefits: 

• Transparent Salary Bands. 

• Minimum 3 Weeks Vacation Paid. 

• 10 Personal Days Paid. 

• RRSP Matching. 

• 8 Weeks Work From Abroad Per Year. 

• 100% Benefit Premiums Paid. 

• Employee Assistance Program. 

• Professional Association Dues Paid. 

• Hybrid Work. 

• State-Of-The-Art Studio Gym. 

• Annual Home Office Allowance. 

Why Work With Us 

Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve.

How We Hire

Our hiring approach is designed to welcome people who align with our culture and ways of working. We look for individuals who are thoughtful, curious, and collaborative, and who bring diverse experiences and perspectives to our studio. 

The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together. 

We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact [email protected]. This inbox is dedicated to accommodation requests only; applications are submitted through our careers portal. 

We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.