Analyze MECP registration and permit workflows for a modern online system. Gather and document business, data, and technical requirements; create user stories, use cases, acceptance criteria, process diagrams, and Figma prototypes. Brief development teams, lead QA testing, coordinate UAT, facilitate stakeholder workshops, and maintain the product backlog. The role bridges ministry users, technical teams, and vendors while supporting workflow optimization and systems re-engineering.
Description:
- The Ontario Ministry of Environment, Conservation and Parks
(MECP) Species at Risk Branch (SARB) is responsible for the administration and
issuance of Registrations under the new Species Conservation Act (SCA), 2025.
- The objective of this project is to build a modern online
Registration system for both external and internal users.
- Technology stack : Microsoft Dynamics CRM (backoffice),
MuleSoft (middleware) and Java/React (public facing portal)
- This position is to understand MECP Registration and Permit
workflows and write user stories and related functional and technical
specifications, develop Figma prototypes; including briefing requirements to
the development team, leading QA testing, coordinating UAT with Ministry users
and updating / grooming product backlog on on-going bases.
Requirements
Experience and Skill Set Requirements:
Must Haves:
- Proven
experience in gathering, analyzing, and documenting data, system, and
business requirements.
- Expertise
in Business Analysis working visio diagrams and swim lane diagrams
- Ability
to define use cases, user stories, and acceptance criteria for IT
solutions.
- Experience
with database analysis and SQL language.
- Ability
to effectively liaise between business users, IT teams, and external
vendors.
- Experience
leading requirements workshops, JAD sessions, and stakeholder
interviews.
- Understanding
of Agile (Scrum, Kanban) and Waterfall methodologies to support IT
teams.
- JIRA,
Confluence, Azure DevOps (for requirements tracking & project
collaboration).
Nice to have:
- OPS or public sector exp.
Skill Set Requirements:
Data & Business Analysis & Requirements
Management:
- Proven
experience in gathering, analyzing, and documenting data, system, and
business requirements.
- Expertise
in Business Analysis working visio diagrams and swim lane diagrams
- Ability
to define use cases, user stories, and acceptance criteria for IT
solutions.
- Strong
analytical skills for identifying business problems and proposing
solutions.
- Experience
in systems re-engineering and workflow optimization.
- Experience
with database analysis and SQL language.
Stakeholder Engagement & Communication:
- Ability
to effectively liaise between business users, IT teams, and external
vendors.
- Experience
leading requirements workshops, JAD sessions, and stakeholder
interviews.
- Excellent
documentation and presentation skills for communicating business needs to
technical teams.
- Strong
negotiation and facilitation skills to align diverse stakeholder
interests.
Technical & Tools Proficiency:
- Hands-on
experience with data and business analysis tools, including:
- JIRA,
Confluence, Azure DevOps (for requirements tracking & project
collaboration).
- Visio,
Lucidchart, MIRO (for process modeling and workflow visualization), figma
- SharePoint,
MS Teams (for document management & team collaboration).
- Familiarity
with data-driven decision-making tools (Power BI, SQL, Advanced Excel) is
a plus.
- Knowledge
of ERP, CRM, or Cloud-based business solutions is an asset.
Systems Optimization & Digital Transformation:
- Experience
leading systems re-engineering initiatives to improve efficiency.
- Ability
to identify automation opportunities and workflow enhancements.
- Understanding
of Agile (Scrum, Kanban) and Waterfall methodologies to support IT
teams.
- Strong
problem-solving skills with a focus on data-driven decision-making.
Public Sector (OPS) Experience:
- Prior
experience working in Ontario Public Sector (OPS) or other government
environments.
- Familiarity
with OPS governance frameworks (Stage Gate, ITIL, security policies,
etc.).
- Understanding
of OPS procurement, regulatory compliance, and service delivery
models.
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