Ryder Scott Company – Proposal Systems and Knowledge Specialist
Department: Business Development & MarketingReports To: Manager of MarketingLocation: Houston, Texas
About the Position
Ryder Scott Company, L.P. is seeking a highly organized, detail-oriented Proposal Systems and Knowledge Specialist to support our global business development activities.
This position plays an important role in coordinating proposals, maintaining company qualifications and technical experience, and managing proposal data and reporting. The ideal candidate is a strong communicator who enjoys organizing information, improving processes, and working independently in a deadline-driven environment.
About Us
Founded in 1937, Ryder Scott Company is one of the largest, oldest, and most respected reservoir-evaluation consulting firms in the oil & gas industry. Ryder Scott provides a complete range of professional engineering, geoscientific, economic evaluation services such as reserves evaluations, geoscience/geology studies, field development and EOR design, reservoir simulation, economic analysis, sustainable energy consulting, management consulting and expert witness testimony.
Headquartered in Houston, Texas, with branch offices in Denver, Colorado, and Calgary, Canada, Ryder Scott serves clients of all sizes—both in the United States and across international markets.
Key Responsibilities
- Coordinate proposals, tenders, qualifications, and other business development submissions from initial request through final delivery.
- Review client requirements, prepare compliance checklists, manage deadlines, and coordinate input from technical professionals.
- Prepare, edit, format, and quality-check proposal documents for accuracy, consistency, and completeness.
- Support electronic proposal submissions, vendor registrations, and client procurement portals.
- Maintain an organized, searchable library of proposal templates, project experience, consultant CVs, and corporate qualifications.
- Work with technical professionals to update project descriptions, professional biographies, and reusable proposal content.
- Maintain accurate proposal records and prepare Excel-based reports tracking submissions, outcomes, and business development activity.
- Identify opportunities to improve document management, workflows, and efficiency using Microsoft 365, SharePoint, and approved productivity tools.
- Provide occasional support for marketing events, conferences, and client relationship activities, including event preparation, coordination, and related communications.
- Other duties as may be assigned by Supervisor
Required Qualifications
- Bachelor's degree or equivalent combination of education and relevant professional experience.
- Strong writing, editing, organizational, and project coordination skills.
- Advanced proficiency in Microsoft Word and PowerPoint, with strong Excel skills, including formulas, pivot tables, data management, and reporting.
- Experience maintaining organized records, structured datasets, or document management systems.
- Ability to manage multiple deadlines, work independently, and communicate effectively with technical professionals and leadership.
- Strong attention to detail, problem-solving skills, and ability to learn technical information.
- Ability to work independently, take ownership of assignments, and handle confidential company and client information appropriately.
- Self-motivated and capable of proactively driving continuous improvement
Preferred Qualifications
- 3–5 years of experience in proposal coordination, technical documentation, knowledge management, or business development support.
- Experience in oil and gas, energy, engineering, consulting, or professional services.
- Familiarity with RFPs, procurement portals, SharePoint, or CRM systems.
- Exposure to Power BI, Power Query, AI-assisted productivity tools, or workflow automation.
Additional Information
This position generally follows standard business hours, with occasional flexibility required for international proposal deadlines. Limited support for company conferences and business development events may also be needed.
An engineering or geoscience degree is not required. Candidates with strong organizational, communication, and technical learning abilities are encouraged to apply.
Rewards and Benefits
- Competitive compensation and Benefits Package
- Annual bonus based on individual and company performance
- 401(k) retirement plan and profit-sharing plan
- Company paid health insurance including vision and dental for you and your eligible dependents
- Company paid parking/commuting allowance
- 10 paid holidays per year + 1 floating holiday
- 10-15 days paid vacation to start depending on experience
Disclaimer: Ryder Scott Company is an equal opportunity employer. Employment selection and related decisions are made without regard to gender, race, color, religion, sexual orientation, marital status, veteran status, age, disability, national origin, or any other protected class. The information provided here indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits may apply.
Ryder Scott does not accept unsolicited resumes through or from search firms or staffing agencies. Only applications made through our application will be considered. All unsolicited resumes will be considered the property of Ryder Scott Company and Ryder Scott Company will not be obligated to pay a placement fee.
