Project Scheduler

Project Scheduler

Location: Toronto, ON  

Reports to: Senior Project Controls Manager  

Salary: 85K to 130K 

Environment: Hybrid (4 days in office/1 day remote)

Cyclic Materials is a rapidly growing cleantech company, building a circular supply chain for rare earth elements (REEs) and other critical materials essential to the clean energy transition. The company's proprietary MagCycle℠ and REEPure℠ processes transform end-of-life products into valuable raw materials used in EVs, wind turbines, and electronics. With its successful commercial demonstration, Cyclic Materials is rapidly scaling commercially across North America, Europe and Asia

                                                                 
Cyclic Materials is backed by a number of world-class investors, including global technology companies, auto industry players and major funds. Cyclic Materials was founded in 2021 and headquartered in Toronto, with plants in Kingston, Ontario and Mesa, Arizona. We are proudly named as one of Top 10 Climate Tech Companies to Watch by MIT Tech Review in 2025. Learn more about Cyclic Materials cyclicmaterials.earth.

Cyclic Materials is looking to add curious, hard-working, and driven individuals to our growing team. Come join us and help build a global cleantech leader together!

Position Overview    

We are seeking a driven and technically strong Project Scheduler to join our Capital Projects team. The Project Scheduler plays a key role in planning, coordinating, and tracking the execution of complex projects within a metals processing and manufacturing environment. This includes capital expansion projects, plant construction, process optimization, and equipment installations. The scheduler ensures that all project activities—from engineering design to commissioning—are properly sequenced and aligned to deliver projects safely, on time, and within budget. 

This is a hands-on role best suited to a project scheduler with direct experience in
pre-construction, construction, of complex industrial projects. 

Key Responsibilities 

Develop and Maintain Schedules: 

• Create comprehensive baseline schedules to reflect the full scope of engineering, procurement, fabrication, and construction activities.
  
• Define activity sequences, dependencies, and milestones covering engineering design, equipment.
  
• Coordinate with engineering, maintenance, and operations teams to ensure accurate scope definition and realistic scheduling of activities.
  

Project Monitoring & Reporting:                                       

• Track progress against the schedule and identify variances or risks to critical paths.
  
• Resource Allocation; assign and balance team workload while considering availability and constraints.
  
• Prepare and present weekly and monthly schedule reports, including S-curves, look-ahead schedules, and milestone tracking.
  
• Perform variance and impact analyses to identify schedule risks and develop recovery plans
  

Integration with Cost and Resources: 

• Work closely with project controls, cost engineers, and finance to ensure schedule alignment with cost and budget forecasts.
  
• Support resource leveling, workload analysis, and manpower planning.
  

Change Management: 

• Evaluate schedule impacts of design changes, scope variations, and unforeseen delays.
  
• Provide time-impact analyses to support change orders and claims.
  

Collaboration and Communication: 

• Work closely with project engineers, procurement teams, and construction managers to ensure alignment across departments.
  
• Facilitate schedule review meetings and support project leadership with decision-ready insights.
  

Qualifications: 

Education: 

• Bachelor’s degree in engineering, Construction Management, or a related technical field.
  
• Professional certifications such as PMI-SP (Scheduling Professional) or PMP (Project Management Professional) preferred.
  

Experience: 

• 5+ years of experience in project scheduling for heavy industrial, manufacturing, mining, or oil & gas projects.
  
• Proven expertise in Primavera P6; proficiency in MS Project, Excel, and Power BI is an asset.
  
• Strong understanding of project execution workflows (engineering, procurement, fabrication, construction, and commissioning).
  
• Exposure to LEAN manufacturing and continuous improvement environments.
  
• Experience with integrated master schedules and multi-project portfolios.
  

Skills:

• Excellent analytical and problem-solving abilities
• Effective communication and interpersonal skills to collaborate across teams
• Attention to detail and strong organizational abilities
• Familiarity with Earned Value Management (EVM) principles is an asset

Working Conditions 

• Combination of office and site environments (plant, or construction site).
  
• May involve occasional travel to plant sites.
  

Why You Will Love Cyclic Materials  

• At Cyclic Materials, we're dedicated to supporting our workforce on their unique career journey
• We offer a competitive compensation package including Health and Dental coverage, RRSP contributions and a generous paid time off program that lets you recharge
• We value diversity and are committed to maintaining a workplace where everyone is respected and recognized for their contributions

The base compensation offered is determined based on the successful candidate’s relevant experience, skills, and competencies and considers internal equity.

As an Equal Opportunity employer, Cyclic Materials is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [email protected].

Applicants for employment in the Canada and US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States or Canada and with Cyclic Materials (i.e., H1-B visa, F-1 visa (OPT), TN, L1-A visa or any other non-immigrant status).

To all applicants, your interest and effort are sincerely appreciated. While we thank everyone for their application, only those selected for an interview will be contacted.