Project Management Specialist (Temporary, Approximately 2 years)

Service Area: Corporate Services Department: Corporate Performance and StrategyWork Location: City Hall, 1 Carden Street Work Mode: Hybrid Job Type and Duration: Temporary, Full time Vacancy (Approx. 2 years)Position Availability: 1 existing vacant positionSalary Range: $42.60-$53.26 per hour Affiliation: Non-Union Posting Period: July 27, 2026 - until position has been filled

Why Join the City of Guelph?

When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization. Guided by the goals and objectives of the Future Guelph: Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

What we offer

We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

• Paid vacation days, increasing with years of service
• Paid personal days;
• Hybrid and flexible work arrangements;
• Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
• Extended health and dental benefits, including Health Care Spending Account;
• Employee and Family Assistance Program;
• Parental leave top up program;
• Learning and development opportunities including tuition assistance
• Employee recognition programs.

We are currently hiring a temporary Project Management Specialist. This position is responsible for implementation of the City of Guelph Project Management (PM) methodologies, tools, processes, and Policy. Reporting to the Supervisor, Strategic Programs guided by the goals and objectives of the City of Guelph Strategic Plan and committed to the Corporate Values of integrity, excellence and wellness, the candidate will support project management at the City and aid in the achievement of the community vision – to be the city that makes a difference. 

Key duties and responsibilities

• Support the definition, development and maintenance of a centralized framework, processes and tools for project and program management standards.
• Participate in project teams to support the implementation and application of the Project Management Policy and approved methodologies, tools and processes within all City departments.
• Provide training, coaching, guidance and support to the City’s project managers in the assessment of project risks and creation of project risk registers, project charters and project management plans with a focus on training and assisting teams with the use of Planisware Orchestra- the City’s digital project management tracking tool.
• Assists and develops formal project documents including Project status reporting, Project Charters, Schedules, Risk Registers, and Business Cases, amongst others, and ensures project management vigor consistent with protocols of the City and PMI.
• Conduct studies including audits and pilot programs as directed by departmental leadership.
• Supports internal benchmarking and continuous improvement initiatives.
• Track and research best practices, trends, developments and advances in project and program management for potential application in the PMO and throughout City departments.
• Promote and advocate project management discipline within the organization through implementation of continual improvement and training for project managers.
• Responsible for writing reports and memos for internal customers, staff, management, and Council as well as SOP’s, technical specifications, and work instructions as required.
• Attend meetings with City staff, internal departments and external stakeholders as representatives of the City of Guelph.
• Other duties as assigned.

Qualifications and requirements

• Considerable experience related to the duties listed above. Experience related to the duties listed above, normally acquired through a university degree in Engineering, Architecture, Business Administration or a related field and experience in project management. Candidates with an equivalent combination of education and experience may be considered.
• Project Management Professional designation with the Project Management Institute is an asset.
• Excellent oral and written communication skills with the ability to communicate with all levels of staff, stakeholders, the media, and the public.
• Excellent interpersonal, leadership and team building skills.
• Ability to research industry best practices and municipality benchmarking.
• Knowledge of risk management programs and methodologies.
• Knowledge of project management methodologies, theories and applications.
• Experience with auditing and reporting of audit findings.
• Experience with Planisware Orchestra or similar project management tracking software.
• Advanced skills in Microsoft 365 including experience with project management systems such as Eclipse, SharePoint, Power BI or similar software
• Ability to set priorities, manage time and comply with deadlines under pressure.
• Excellent communication skills with the ability to communicate with all levels of staff, stakeholders and the public.
• Excellent analytical, problem solving and decision-making skills.
• Understanding and experience of record management systems is an asset.
• Adept in data management with advanced skills in data consolidation, analysis, interpretation, and report creation.
• Ability to work independently as well as with cross-functional team environment.
• Experience in project management of large capital construction projects is an asset.

Hours of work35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

How to applyQualified applicants are invited to apply using our online application system. Click "Apply Now" on the top right hand side of your screen. This posting will remain live until the position has been filled. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. 

Hiring Process TransparencyThe City of Guelph is committed to fair and transparent recruitment practices. Candidates who participate in an interview for this position will be notified of the hiring decision within 45 days of their interview. Notifications will be provided in writing, or through technology.

Commitment to Diversity & AccessibilityThe City of Guelph is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where employees feel welcome, valued and engaged. Our employment policies strictly prohibit all forms of discrimination on any of the grounds in relevant laws. All employment practices are solely based on individual merit, qualifications, and organization's needs at the time. In keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, we are committed to working with and providing reasonable accommodation for qualified individuals in our job application procedures. If you need an accommodation in order to participate in the hiring process, you may contact us to make your needs known in advance.

Privacy Notice Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.