Project Coordinator, Contract Administration

Project Coordinator, Contract Administration

Toronto, Ontario, Canada (Hybrid)

Who We Are

Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.

Who Are We Looking For

As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project—when designs come to life. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving—providing a unique opportunity to bridge design and execution.

What You Will Do

• Facilitate communication between clients, general contractors, consultants, and internal project teams.
• Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
• Coordinate and initiate the preparation of draft project plans, fee proposals, contract documents, and related documentation to track project status.
• Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
• Request material samples from suppliers and prepare sample boards with guidance as needed.
• Consolidate all project documentation to maintain accurate and up-to-date project databases.
• Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.

What You Will Bring

• Bachelor's degree or diploma in Business Administration or a related field.
• 2+ years of experience as a Project Coordinator, regardless of background.
• A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
• Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
• A passion for technology and an eagerness to leverage tech skills for continued growth.
• Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
  
• Willingness to work in a hybrid role, with 2 days in the Studio.
  

What We Will Provide 

• Transparent Salary Bands.
• Minimum 3 Weeks Vacation Paid.
• 10 Personal Days Paid.
• RRSP Matching.
• 8 Weeks Work From Abroad Per Year.
• 100% Benefit Premiums Paid.
• Employee Assistance Program.
• Professional Association Dues Paid.
• Hybrid Work.
• State-Of-The-Art Studio Gym.
• Annual Home Office Allowance.

Why Work With Us

Our culture of learning provides a variety of opportunities for professional development and growth. Together, we actively give back, enhancing communities through meaningful social impact initiatives and the thoughtful spaces we design. To learn more about our studio visit our website.

How We Hire

Our hiring process at Turner Fleischer is designed to identify and welcome talented individuals who align with our values and culture. We seek candidates who are enthusiastic about their work, eager to learn, and ready to contribute their unique perspectives to our collaborative environment. We value diverse experiences and skills, ensuring that our team reflects a wide range of backgrounds and expertise. Our process typically includes an initial application review, followed by interviews and discussions that allow us to understand your skills, experiences, and how you can thrive within our team. We strive to make the process transparent, supportive, and reflective of our commitment to finding the best fit for both the candidate and our Studio.

Turner Fleischer is committed to an accessible and inclusive recruitment experience. If you require an accommodation at any stage of the process, please contact [email protected]. This inbox is dedicated to accommodation requests only; please submit all applications through our careers portal.