The Production Coordinator assists in daily operations for a stereo conversion project, ensuring communication and documentation flow, while tracking task progress and maintaining databases.
Business Unit: SDFX Studios
Position: Production Coordinator
Location: Toronto, ON (Hybrid)
*Pay Range: $20.00 - $23.00 CAD hourly
POSITION SUMMARY:
The Production Coordinator supports daily operations for a stereo conversion project, ensuring that communication, reviews, and documentation flow smoothly across departments. This role is primarily responsible for preparing and executing dailies, capturing and distributing notes accurately, and assisting with the day-to-day tracking and database cleanup needed to keep the show running efficiently.
MAIN DUTIES:
The Production Coordinator will prepare, schedule, and run daily internal reviews with Stereographers. They will record detailed and accurate notes during these reviews and ensure timely distribution to all relevant teams & facilities, maintain shot and task status updates in the production database, ensuring information is current and accurate, and track and communicate daily priorities, shot deliveries, and assignments to team members. They will also be responsible for the following:
WHAT YOU BRING:
The ideal candidate will be a self-starter with an ability to work with minimal oversight and collaboratively across departments while managing priorities and tracking updates from multiple contributors. They must have excellent written and verbal communication skills with the ability to clearly document, share, and escalate information to production staff and supervisors, as well as be organized and detail-oriented, with asset management experience preferred. Additional desired skills include:
ABOUT THE COMPANY:
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.
Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.
The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.
The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.
This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. To the extent required by applicable law, the Company will contact candidates who are interviewed, within 45 days of their last interview, to advise as to whether or not a hiring decision has been made.
Position: Production Coordinator
Location: Toronto, ON (Hybrid)
*Pay Range: $20.00 - $23.00 CAD hourly
POSITION SUMMARY:
The Production Coordinator supports daily operations for a stereo conversion project, ensuring that communication, reviews, and documentation flow smoothly across departments. This role is primarily responsible for preparing and executing dailies, capturing and distributing notes accurately, and assisting with the day-to-day tracking and database cleanup needed to keep the show running efficiently.
MAIN DUTIES:
The Production Coordinator will prepare, schedule, and run daily internal reviews with Stereographers. They will record detailed and accurate notes during these reviews and ensure timely distribution to all relevant teams & facilities, maintain shot and task status updates in the production database, ensuring information is current and accurate, and track and communicate daily priorities, shot deliveries, and assignments to team members. They will also be responsible for the following:
- Take and distribute all meeting minutes.
- Support the coordination of turnovers, deliveries, and editorial updates as needed.
- Assist with the organization of assets and reference materials, ensuring proper version control and accessibility.
- Flag scheduling or resource issues to Production Management and help facilitate solutions.
- Maintain clear communication between Supervisors, Artists, and other production staff.
- Primarily focused on 3D conversion work, with the expectation to cross-train and flex into traditional VFX workflows as production needs require.
WHAT YOU BRING:
The ideal candidate will be a self-starter with an ability to work with minimal oversight and collaboratively across departments while managing priorities and tracking updates from multiple contributors. They must have excellent written and verbal communication skills with the ability to clearly document, share, and escalate information to production staff and supervisors, as well as be organized and detail-oriented, with asset management experience preferred. Additional desired skills include:
- 60+ words per minute typing skill required.
- Proficient in Microsoft Suite (especially Excel) and competency in production tracking tools (e.g., ShotGrid/Shotgun, ftrack, Airtable, or similar databases) a plus.
- Understanding of VFX production pipelines and interdepartmental workflows in deadline-driven creative environments a plus.
- Experience maintaining database integrity a plus.
- Flexibility to work both remotely and in studio with extended hours and/or weekends to meet project deadlines.
ABOUT THE COMPANY:
Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.
Diversity and Inclusion at Company 3:
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self.
It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the Company's HR representative if you need assistance completing any forms or otherwise need any accommodation or support in order to participate in the application process.
*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. This range may be modified in the future. An employee’s pay position within the range may be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.
The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.
The above compensation and benefits information is provided in accordance with various state, provincial, and local pay transparency laws.
This position is for an existing vacancy. Both external and internal candidates can apply for this role through the Company’s Career Page. The Company generally only contacts those individuals who have submitted an application which it wishes to interview. To the extent required by applicable law, the Company will contact candidates who are interviewed, within 45 days of their last interview, to advise as to whether or not a hiring decision has been made.
Top Skills
Airtable
Excel
Ftrack
Microsoft Suite
Shotgrid
Shotgun
Company 3 Toronto, Ontario, CAN Office
901 King St W, Suite 700, Toronto, Ontario, Canada, M5V 3H5
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