Procurement Coordinator

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 120 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do.

Procurement Coordinator

The Procurement Coordinator will support the S&P Director with expediting S&P scope for preopening and operating Hotels and provide support to procurement and strategic initiatives.

What You’ll Be Doing:

Expediting

• To expedite all UPI products and OS&E within scope to ensure timely arrival to the warehouse or hotel by the due date.
• Report development for Buying team review, and for Owner and Operations summaries.
• To co-ordinate with Accounts Payable provider (Owner or 3PP) to ensure suppliers are paid for expediting purposes.
• To update systems based on warehouse receiving reports.

Information Follow-Up

• Assist in RFX preparation as directed.
• Assist with supplier follow-up activities including but not limited to sample deliveries and to log and coordinate internal review as needed.
• Assist with acquisition of samples when required for various cross-functional teams to review.

Reporting

• Assist with preparation of cost comparisons.
• Assist with preparation of information for e-Procurement systems and reviewing accuracy of vendor inputs.
• Generate reports using eProcurement system.
• Assist with preparation of vendor price increase analysis and communication.

Purchase Orders

• Enter and issue purchase orders in system.
• Prepare and keep all relevant documentation as required.

Administrative/Other

• Filing, scanning, and copying documents.
• Receiving packages and deliveries.
• Other duties as assigned and special projects.

What You Bring:

• College or University degree in Business or related studies.
• 1-2 years of relevant Procurement work experience.
• Proficient user of Microsoft Office, in particular PowerPoint, Word, and Excel.

Key Skills/ Who You Are:

• Excellent oral and written communication skills; must be able to write clearly and effectively.
• Ability to work under pressure and meet various shifting deadlines in a very fast-paced environment.
• Analytical, organizational, and problem-solving skills.
• Flexible and dependable.

This role will be a Hybrid working model, which will require 3 days per week in the Four Seasons Corporate Office located at 1165 Leslie Street, Toronto, Ontario #LI-Hybrid

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.