PFT - Bookkeeper

Undertake the daily clerical and transactional accounting functions for the agency and other external agencies through purchased service agreements. Performing the duties of the position at multiple sites. Daily clerical and transactional functions related to accounts payable, accounts receivable, general ledger maintenance, payroll and fundraising. Complete bank deposits and generating online preauthorized payments and preauthorized deposits and post journal entries.

RESPONSIBILITIES & DUTIES:

The position is responsible for the daily clerical and transactional accounting functions for the agency and other external agencies through purchased service agreements as follows:

Internal and External Agency Responsibilities

• Identify inaccuracies and miscalculations within expenses approved for payment and or cost processing by other departments and recommend action to correct.
• Assists as required with clerical and transactional payroll functions.
• Input fundraising data and running reports as required. Recurring entries, pledges & donations
• Complete internal and external report templates as required.
• Analyze miscellaneous revenue on a monthly basis identifying improper charges and preparing necessary journal entry corrections.
• Reconcile company visa cards monthly preparing journal entries to recognize expenses
• Reconcile HST rebate and complete federal return
• Assist with Year End procedures
• Other duties as assigned and which are within the scope of the position and which further the objectives and goals of the organization.

External Agency Responsibilities

• Review all payables for accuracy, reasonability and proper authorization.
• Generate payments based on terms and cash reserves available
• Preparing deposits for bank and record deposit in the accounts receivable sub-ledger.
• Process online banking entries for various banks
• Review all invoicing requests for accuracy and proper authorization. Follow up with managers or third parties for collection on outstanding items.
• Generate invoices and distribute
• Process all new memberships, cancellations and hiatus requests. Maintain membership information via online preauthorized deposit vehicle
• Generate monthly membership payment transactions.
• Enter in timecards and process biweekly payroll. This includes generating and administering all reports including the file to the bank and Human Resource requirements such as verifying vacation and sick entitlements.
• Provide direction and oversight to volunteer counting and balancing cash and credit /debit card payments by program and or event on a weekly basis.
• Review reception’s cash reconciliation and confirm balances by source and or program.
• Process credit / debit card transactions via handheld payment terminal as required. Matching receipts with daily reconciliation determining proper account distribution and enter into general ledger
• Monthly reconciliation of accounts payable and accounts receivable sub-ledgers. Investigate any anomalies and process necessary adjustments.
• Monitor revenues and expenses for special events. Reconciling floats as needed
• Balance cash in the custody of the Accounting Department and securing compliance with good cash controls over funds in other departments that ensure the safeguarding of cash and minimizing the risk to the individual custodians of that cash.
• Journal entries as required

Internal Agency Responsibilities

• Assist with the completion of the Annual Charitable Information Return by auditing annual tax receipts and preparing reports and providing proper documentation for cash and gift-in-kind receipts.
• Assist with audit process through analysis and providing substantiating documentation to the external auditor according to their stipulations.
• Comprehensive review of accounts payable customers to ascertain which payments require T4A’s according to Canada Revenue Agency regulations. Securing required data necessary. Research any new or changing regulations and generate tax slips and annual reconciliation to the federal government
• Audit monthly mileage reports for accuracy and ensuring proper approvals are obtained according to collective agreement criteria for timelines. Process payments and generate cheques. Once payments have been signed off on the cheques can be distributed and the documentation organized for record retention purposes.
• Generate monthly journal entries based on budget approved allocations as well as other entries required for proper cost distribution as identified independently or by other members of the Finance Team.

EDUCATION & SKILLS:

• Requires minimum of 2-year post-secondary diploma in Business Administration majoring in Accounting.
• Two years of recent and relevant experience in an accounting position. Experience working with computerized financial systems, processing online payments and preparing detailed account reconciliations and government filings including but not limited to harmonized sales tax and T4A’s is required. Experience in not-for-profit or public sector, and payroll systems are considered an asset.
• Computer skills in Microsoft Windows operating systems, Outlook, Word, Excel, and PowerPoint software is required. Comprehensive knowledge of accounting software including accounts payable and accounts receivable sub-ledgers, and fundraising / charitable receipt generating software. Recognition and observance of good cash controls is essential as is a comprehensive understanding of generally accepted accounting practices. Full range of knowledge in the operation of all standard office equipment including the use of handheld payment terminal for processing debit and credit transactions, photocopier, fax machine, and scanner.  Excellent organizational skills are required.  Knowledge of fund accounting is considered an asset.
• Bilingualism in both official languages at the advanced level is considered an asset.
• A valid Ontario Driver’s License with access to a reliable vehicle and proof of current insurance and licensing are required for this position.

Hours of Work:       Thirty-Five (35) hour work week. The agency’s regular hours of operation are Monday to Friday, 8:30 AM to 4:30 PM. Flexible hours are required to meet client and service needs.

Salary range:          Grade 5, $26.46 – $32.20 per hour

                                 Per 2026 - 2028 Collective Agreement

Applicable shift premiums are paid in accordance with the Collective Agreement, Article 17.11.

Please submit your cover letter and resume clearly stating how your skills and experience meet the position requirements prior to the posting closing date.

Posting Date:         Thursday, October 8, 2026

Posting Deadline:  Monday, October 19, 2026 @ 4:30pm

We thank all applicants for their interest in employment at CMHA-WECB. We are however, unable to respond to individual calls. Only those individuals selected for consideration will be contacted for next steps. Thank you for your understanding.

This position is posted per Article 15 of the Collective Agreement. Internal candidates will be considered in priority as established by the Article, as such external candidates may not be considered if there is a qualified internal applicant.

We are dedicated to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from individuals of all identities and experiences, as we believe that diverse perspectives strengthen CMHA. If you require accommodations during the application process, please contact us at [email protected]. 

Please note that candidacy for positions will require you to be authorized to work in Canada.

Please note that a satisfactory police vulnerable sector check is required as a condition of employment for all roles with CHMA-WECB.