People and Culture Coordinator (12-Month Contract)

Reporting to the Director, People & Culture, the People & Culture (P&C) Coordinator plays a key role in supporting the day-to-day operations of Greentank’s Toronto headquarters. This position contributes to a positive employee experience by supporting organizational effectiveness, office administration, and workplace culture initiatives.

This is a 12-month contract role with the potential to become a permanent role in the future. The role is full-time, 40 hours per week, Monday to Friday.

Office & Facilities Support

• Serve as a primary point of contact for all visitors to the Toronto office, ensuring a welcoming and professional experience; maintain a visitor log (shared responsibility with the Facilities Manager).
• Support oversight of third-party office services (e.g., cleaning, security, maintenance), ensuring service quality and cost-effectiveness; escalate concerns to the P&C Manager (shared responsibility with the Facilities Manager).
• Maintain records related to office space, relocations, and workspace changes (e.g., desk setups) to support organizational needs.
  Manage and track office access keys, fobs, and alarm codes (shared responsibility with the Facilities Manager).

• Oversee purchasing and maintain proper inventory levels at all times of office supplies, snacks, and beverages (shared responsibility with the Facilities Manager).

People & Culture Support

• Assist with full-cycle recruitment activities, including coordination, scheduling, and onboarding support.
• Support training and development initiatives through scheduling, coordination, and logistics.
• Assist in planning, scheduling, and day-of coordination for company events and employee engagement activities.
• Implement and support initiatives aimed at improving employee engagement, morale, and overall office experience.

Administrative & Cross-Functional Support

• Act as a liaison with external stakeholders as required.
• Address IT-related inquiries and coordinate with the company’s outsourced IT provider to ensure timely responses and issue resolution.
• Provide administrative support to the Senior Leadership Team, including booking travel reservations, and coordinating client meetings.
• Gather content, photos, and updates for quarterly internal newsletters; maintain an organized internal content repository accessible to employees.
• Support internal communications in collaboration with the Marketing and P&C teams, including team messaging, company announcements, employee events, and charitable initiatives using provided templates.

Additional Responsibilities

• Assist with special projects and initiatives as assigned by the Director, People & Culture.
• Perform other duties as required to support the organization.

Formal Education or Equivalent

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field

Years of Experience

• At least one year of experience in HR or a similar role

Competencies

• Adaptability: Adapts to new methods and processes and suggests improvements to processes, particularly in administrative and customer service tasks
• Supportive Role: Supports team members effectively, ensuring smooth operations and clear communication
• Task Completion: Completes tasks accurately and efficiently, particularly in administrative duties and delivers high-quality work
• Ethical Conduct: Adheres to ethical standards, demonstrating honesty and transparency in all interactions with every stakeholder. Adheres to company policies. Demonstrates reliability and trustworthiness, especially in handling sensitive information.
• Inclusive Attitude: Demonstrates an inclusive attitude, promoting a welcoming a respectful environment for all stakeholders
• Reliability: Consistently owns work streams and meets deadlines

Specialized skills, knowledge, or certifications unique to this role

• Strong interest in pursuing a career in People & Culture / Human Resources
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities with attention to detail
• Ability to handle confidential and sensitive information with professionalism and discretion
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Drive; familiarity with HR systems is an advantage
• Ability to work collaboratively in a team environment and build positive working relationships

• Salary Range: $55,000 to $60,000
• Hybrid Work (3 Days in Office)
• Custom built modern workspace in the heart of Liberty Village
• A highly innovative and enjoyable team culture

Greentank is an equal opportunity employer. We are passionate about providing a safe workplace where everyone is accepted and has the opportunity to grow with us. We are committed to making diversity and inclusivity part of our culture!