This role supports payroll execution for U.S. and Canadian employees, ensures compliance, manages HRIS reporting, and assists with payroll-related audits and inquiries.
Position Summary
The Payroll & HRIS Coordinator serves as a key partner to the Manager, Payroll and HRIS, ensuring the accuracy and compliance of multi-jurisdictional payroll while developing deep technical expertise in HRIS systems.
This role is ideal for someone with exceptional attention to detail, a proactive mindset, and a strong interest in optimizing systems and processes—particularly within UKG reporting and workflows.
Key ResponsibilitiesPayroll Execution & Compliance
- Support end-to-end semi-monthly payroll processing for U.S. and Canadian employees, ensuring accuracy and compliance with all applicable regulations
- Act as a liaison with federal, state, and provincial agencies to establish and maintain tax accounts
- Process wage garnishments, child support orders, and off-cycle payrolls (e.g., terminations, bonuses) with a high level of confidentiality
- Assist with year-end reporting, including T4s, ROEs, and W-2s
- Partner with the Manager to build and maintain ad hoc reports and dashboards (e.g., turnover, headcount, compensation metrics)
- Support benefits administration, including open enrollment and employee life events, in collaboration with HR Business Partners
- Conduct regular data audits within UKG to ensure data integrity and identify automation opportunities
- Assist in modeling, testing, and troubleshooting HR processes such as performance management and salary planning
- Stay current on UKG enhancements and relevant legislative changes through ongoing training
- 2–3 years of payroll experience; exposure to both U.S. and Canadian payroll is strongly preferred
- Experience with UKG (UltiPro) is an asset
- Post-secondary education (Associate’s degree or higher preferred)
- Advanced Excel skills (e.g., VLOOKUPs, pivot tables) and comfort working with complex systems
- Strong analytical and problem-solving skills with the ability to identify data discrepancies and process gaps
- Confidence to challenge existing processes and recommend improvements
- Excellent communication skills with the ability to handle sensitive information professionally
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Ability to work both independently and collaboratively
Other
- Occasional work on statutory holidays may be required to accommodate payroll submission schedules.
- Perform other duties as assigned in support of the HR and Payroll function
Top Skills
Excel
Ukg (Ultipro)
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