Payroll & HRIS Coordinator

About Bluum 

At Bluum, we’re on a mission to improve learning and make it more accessible for all. Guided by our values—Start with Empathy, Do What’s Right, Own It Together, and Win as a Team, Always be Learning—we partner with educators to create impactful learning environments through innovative solutions and personalized support. If you’re driven by purpose and want to make a real difference, you belong at Bluum

The Payroll & HRIS Coordinator serves as a key partner to the Manager, Payroll and HRIS, ensuring the accuracy and compliance of multi-jurisdictional payroll while developing deep technical expertise in HRIS systems.

This role is ideal for someone with exceptional attention to detail, a proactive mindset, and a strong interest in optimizing systems and processes—particularly within UKG reporting and workflows.

 Payroll Execution & Compliance

• Support end-to-end semi-monthly payroll processing for U.S. and Canadian employees, ensuring accuracy and compliance with all applicable regulations
• Act as a liaison with federal, state, and provincial agencies to establish and maintain tax accounts
• Process wage garnishments, child support orders, and off-cycle payrolls (e.g., terminations, bonuses) with a high level of confidentiality
• Assist with year-end reporting, including T4s, ROEs, and W-2s

• Partner with the Manager to build and maintain ad hoc reports and dashboards (e.g., turnover, headcount, compensation metrics)
• Support benefits administration, including open enrollment and employee life events, in collaboration with HR Business Partners
• Conduct regular data audits within UKG to ensure data integrity and identify automation opportunities
• Assist in modeling, testing, and troubleshooting HR processes such as performance management and salary planning
• Stay current on UKG enhancements and relevant legislative changes through ongoing training

• Serves as backup for the Commissions team to run commissions on a semi-monthly basis should the Commissions team be out of the office

• 2–3 years of payroll experience; exposure to both U.S. and Canadian payroll is strongly preferred
• Experience with UKG (UltiPro) is an asset
• Post-secondary education (Associate’s degree or higher preferred)
• Advanced Excel skills (e.g., VLOOKUPs, pivot tables) and comfort working with complex systems
• Strong analytical and problem-solving skills with the ability to identify data discrepancies and process gaps
• Confidence to challenge existing processes and recommend improvements
• Excellent communication skills with the ability to handle sensitive information professionally
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Ability to work both independently and collaboratively

Other

• Occasional work on statutory holidays may be required to accommodate payroll submission schedules.

• Perform other duties as assigned in support of the HR and Payroll function