Payroll Manager

About Xanadu:
Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before.  What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!

Your role and responsibilities:
Reporting to the Controller, the position will autonomously manage the payroll function and execute treasury management in this quickly scaling start-up. This position requires a real self-starter who thrives on collaboration excellence and initiative. You must display a strong sense of ownership and agility, be highly organized, effectively prioritizing and managing multiple projects, and display persistence in navigating through obstacles to deliver results. You also have a high level of integrity and professionalism, with a strong understanding of ethical standards in accounting and finance.

Payroll

• Autonomously manage the full cycle processing of payroll (including bonuses, taxable benefits, employee reimbursements,  and off-cycle payments as required) for Canada and the US
• Ensure that our payroll system and our accounting system are reconciled monthly across various jurisdictions’ reporting platforms, our HRIS and our ERP including preparing the necessary journal entries
• Administer assigned group benefits plans, including setup of new members, processing benefit changes, calculating payroll deductions / taxable benefits, and ensuring timely completion of benefit-related paperwork
• Ensure compliance with all applicable state, provincial, and federal wage and hour laws and maintain current knowledge for all Xanadu locations
• Maintain payroll forecast and complete payroll analysis reports to support the Finance team’s compilation of financial reports for senior management and investors
• Participate in internal and external audits as required
• Preparation and timely distribution of ROE’s as required
• Prepare and process year-end reports and reconciliations e.g., T4’s,W2’s, T2200, vacation carry forward
• Address employee and management inquiries and concerns regarding payroll or benefits promptly and professionally 
• Foster effective communication and collaboration with relevant stakeholders, including third-party agencies and service providers
• Develop, implement, and support innovative and efficient payroll practices and procedures to continuously improve the payroll function

Basic qualifications and experience:

• Possession of PCP Certification
• 5-6 years of experience in a Payroll and Benefits Administrator or similar role, showcasing comprehensive knowledge of full-cycle payroll practices and procedures
• Experience working with ADP Workforce Now 
• A high degree of professionalism and empathy when communicating with all stakeholders
• Strong understanding of Provincial and Federal regulations and policies
• Customer-focused and service-oriented mindset

Preferred qualifications and experience:

• Experience with  benefits administration in Canada and the US
• Experience with PEO (Professional Employer Organisation) for international employees  
• Understanding of state (e.g., US) and international regulations and policies
• Familiarity with Netsuite