Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
Job Summary:
This position is responsible for developing Office Management departmental goals, long range plans, policies and procedures in adherence with Head Office and local guidelines relating to property, fixtures, equipment, security, maintenance, emergency evacuation plans, mail room operations, office supplies inventory, off site storage, and bank insurance policies. Within Human Resources, the core responsibilities include supporting HR risk and compliance management activities such as audit pre-work, regulatory compliance, and reviewing and writing Human Resources polices and procedures.
Key Responsibilities:
OFFICE MANAGEMENT
Develop policies, goals, and process improvements:
- Create short- and long-term plans for the department aligned with corporate and regional objectives.
- Ensure processes adhere to standard and local requirements.
- Identify and recommend solutions for operational efficiency and collaboration.
Manage Fixed Assets, Compliance, and Office Safety:
- Oversee the acquisition, disposal, maintenance of assets, and conduct inventory checks.
- Liaise with building management, security, and maintenance to ensure office safety and adherence to protocols, as well as compliance with health and safety standards and practices.
- Serve as lead for workplace health and safety, including serving as co-chair on the Workplace Health and Safety Committee as necessary and appropriate - Manage controlled access for secured premises.
Support Real Estate and Location Strategy:
- Aid in real estate projects, including acquisitions, disposals, and workspace design.
- Prepare financial reports, forecasts, and updates on workspace availability.
- Coordinate with stakeholders to meet organizational and employee location needs.
HUMAN RESOURCES
Conduct Audit Pre-Work:
- Validate the completion of HR records, activities, and processes in accordance with documented policies and procedures
- Identify and recommend solutions for operational improvements, efficiency, and collaboration.
Maintenance of HR Policies and Procedures
- Prepare HR policies and procedures for regular periodic reviews and approvals
- Work with HR stakeholders to prepare HR policies and procedures for ad-hoc (off-cycle) reviews and approvals as necessary
- Flag regulatory changes for HR stakeholders, and collaborate with stakeholders (as necessary) to redesign existing policies and procedures or develop new policies and procedures in order to ensure compliance with regulatory requirements
Technical Skills:
- Computer skills - intermediate proficiency in MS Office including Outlook, Excel, Word, PowerPoint, and Sharepoint
- Strong analytical, problem solving, and project management skills.
- Familiarity with architectural and construction drawings
- Working knowledge of Human Resources and regulatory policies and procedures, including labour and employment laws (both federal and provincial (Ontario)), both conceptually and in writing
Experience and Abilities:
- Minimum 5-7 years experience in Office Administration, with 3-5 years experience managing an office environment
- Minimum 3-5 years supervisory experience managing a small team
- Minimum 3-5 years experience in Human Resources
- Ability to motivate, mentor, foster a collaborative team environment Ability to work under pressure, with flexibility and ability to react quickly
- Ability to manage multiple projects with changing priorities
- Ability to readily organize information and to quickly assess situations in order to propose optimal solutions independently, with little direction when necessary
- Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to challenge stakeholders with respect to the manner in which they comply with documented policies and procedures, and in order to drive changes to existing processes to better align with regulatory requirements and expectations
Education & Training:
- College Diploma or University Degree in Office or Business Administration or related field
Working Conditions:
- Typical office environment.
- No exposure to hazards.
- No business travel required.
The job description and related application pertains to an opportunity with either MUFG Bank, Ltd., Canada Branch (“MUFG Bank Canada”) or MUFG Securities (Canada), Ltd. (“MUFG Securities Canada”). The job description relates to the general nature, scope, quantity and quality of work contemplated for the position. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with knowledge, skills and abilities of the incumbent. The receipt of an application by either MUFG Bank Canada or MUFG Securities Canada, as applicable, does not imply or guarantee employment.
Each of MUFG Bank Canada and MUFG Securities Canada is an equal opportunity employer.
• As a federally regulated entity, MUFG Bank Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation to individuals in accordance with the requirements outlined in the Canadian Human Rights Act and the Canada Labour Code. Where MUFG Bank Canada obtains information relating to protected grounds under the Canadian Human Rights Act as part of the application process, it does so to monitor and otherwise evaluate its own compliance with such legislation and associated regulatory requirements; MUFG Bank Canada does not use such information for decision making purposes relating to the position contemplated in this application.
• As a provincially regulated entity, MUFG Securities Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation to individuals in accordance with the requirements outlined in the Human Rights Code (Ontario) and the Employment Standards Act (Ontario). Where MUFG Securities Canada obtains information relating to protected grounds under the Human Rights Code (Ontario) as part of the application process, it does so to monitor and otherwise evaluate its own compliance with such legislation and associated regulatory requirements; MUFG Securities Canada does not use such information for decision making purposes relating to the position contemplated in this application.
