Office Manager - 12 Month Contract

Best Workplaces™ in Canada 2020 - 2025 | Best Workplaces™ with Most Trusted Executive Teams 2024, 2025 | Best Workplaces™ in Financial Services & Insurance 2020 - 2025 | Best Workplaces™ for Mental Wellness 2023 - 2025 | Best Workplaces™ for Giving Back 2022, 2024 | Best Workplaces™ for Inclusion™ 2021, 2024 | Best Workplaces™ for Women 2021 | Best Workplaces™ in Ontario™ 2020, 2021, 2024 | 2025 Best Workplaces™ for Professional Development

One of Canada’s Most Trusted Investment Brands.

At Picton Mahoney Asset Management (PICTON Investments), being alternative isn’t just what we do—it’s who we are.

Founded by industry pioneer David Picton, we’ve spent 20 years challenging conventional wisdom and redefining the investing landscape. As one of Canada’s most trusted investment brands, we are proudly independent—privately run, 100% employee-owned, and deeply committed to delivering results for our clients.

Thinking Alternatively is in Our DNA. 

With a team of 203 bold thinkers—one-third dedicated solely to investment management—we are specialists, not generalists. Managing $16.5 billion for institutional and retail clients, we navigate markets with conviction, resilience, and a forward-thinking approach.

We’re more than investors — we’re innovators. We challenge traditional investment mindsets, constantly pushing the boundaries to achieve our mission: To bring greater certainty to investors. 

Our success is built on four guiding principles:

• Treat investors’ money like our own.
• Redefine the way investors invest.
• Be human—always approachable.
• Succeed together, one investment at a time.

These aren’t just words—they define how we think, how we invest, and how we work. 

Now, we’re entering our next chapter. We’re transforming our brand and reshaping the way the world invests. If you think alternatively, embrace an entrepreneurial spirit, and thrive in a dynamic, bureaucracy-free environment, join us and be part of what’s next.

Thriving in Our Entrepreneurial Culture

At PICTON Investments, you’ll thrive in our creative and dynamic workplace, where collaboration and support are at the core of everything we do. At our firm, you’ll have the opportunity to take on significant responsibilities, work in a flexible environment, and tackle challenging projects from the outset. Our culture is designed for ambitious professionals who want to make an immediate impact while continuing to push boundaries and achieve our greater mission. You’ll be empowered with a high level of responsibility, trust, and flexibility, providing an exciting and creative space for you to help reshape how the world views alternative investments. With competitive total rewards, performance-based bonuses, and a clear path for career growth, you’ll have everything you need to develop both now and over the longer term.

The Opportunity

We are seeking an experienced Office Manager to lead and support the daily operations of our Toronto office. This role is integral to maintaining a professional, welcoming environment and serves as the primary point of contact for clients, visitors, and internal teams.

This position is well suited to a seasoned office professional who values structure, professionalism, and consistency. We are looking for someone seeking a long‑term role who will become a trusted and familiar presence within the firm. The successful candidate will help foster a high‑quality workplace while supporting the standards and operational excellence expected in a top‑tier investment environment, bringing sound judgment, reliability, and a genuine pride in the office experience.

The expected annual base salary for this role is $70,000 – $85,000, with the final number depending on your experience, skills, and education. On top of that, you’ll be eligible for our discretionary bonus program.

At PICTON, being employee-owned means we take care of our team and offer opportunities for top performers to participate in our equity ownership program over time. Eligible employees get access to a full benefits package, including profit sharing, health and wellness coverage, life and disability insurance, paid time off and holidays, learning and development programs, and more, many of which are fully covered or subsidized by us.

What You’ll Do

• Be present at front of house to support daily service, maintain a polished and welcoming experience for clients and employees, and ensure the space consistently reflects firm standards.
• Serve as a discreet and trusted point of contact for employees and visitors, acting as the go to person for day-to-day questions, conflicts, or operational issues.
• Build strong working relationships with building management, security, and external service providers and assist in resolving operational needs as they arise.
• Oversee daily office operations and help ensure the workspace runs smoothly, efficiently, and consistently.
• Support internal departments (HR, Finance, Technology, Compliance, Operations, and Investment teams) with administrative and operational needs.
• Assist with managing office budgets and routine expenses, ensuring thoughtful and efficient use of resources.
• Oversee office supplies, front of house materials, meeting room readiness, and hospitality standards.
• Monitor office systems, equipment, and shared technology to ensure they function properly and coordinate support when issues occur.
• Serve as a member of the Joint Health & Safety Committee, supporting health, safety, and security practices while ensuring all required postings, documentation, and certifications remain current.
• Oversee building access, security credentials, and visitor processes with discretion and sound judgment.
• Manage mail, courier services, office tidiness, and day-to-day operational logistics.
• Assist with office projects, including vendor coordination, confirming loading dock bookings, and supporting move related logistics.
• Ensure desk booking systems are used correctly, remain fully functional, and meet employee needs.
• Assist or oversee planning and coordination of internal initiatives, events, and firm activities as required.
• Identify opportunities to streamline office processes and contribute to a calm, organized, and positive work environment.

What we’re looking for

• Seasoned professional with 7–10 years of experience in office management, front of house leadership, or senior administrative roles within professional, client facing environments.
• Demonstrated sound judgment, discretion, and a composed, professional presence; recognized as a trusted and consistent point of contact for clients and colleagues.
• Highly organized, reliable, and detail‑oriented, with the ability to manage daily operations efficiently and proactively.
• Tech‑savvy, with strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook), collaboration tools (Teams, SharePoint), and practical use of AI tools such as Microsoft Copilot to streamline communications, documentation, and workflow.
• Strong communication skills with a polished, professional, and approachable manner; service oriented with a calm, client focused approach.
• Alignment with a culture of professionalism, integrity, respect, and accountability.
• University degree and additional languages are assets.
• Joint Health and Safety or First Aid/CPR certification an asset; commitment to a safe, well-organized workplace.

Our Commitment to Employees

At PICTON Investments, we take pride in enhancing our employees' experiences through a comprehensive suite of exceptional perks and programs. Our benefits include corporate fitness reimbursement and discounts, VersaFi memberships (formerly Women in Capital Markets), Picton investment counseling and portfolio management services, volunteer and charitable donation matching, maternity and parental leave top-up, recognition awards, semi-annual performance bonuses, a generous annual vacation entitlement (minimum of 15 days per year), training and development reimbursement, extensive health and dental benefits, a healthcare spending account, and more.

These offerings are designed to support your career growth, well-being, and overall success. Join us and thrive in an environment that values and invests in you!

PICTON Investments is committed to providing an equitable and fair work environment for everyone and all hiring and other personnel actions will be taken without regard to race, colour, creed, religion, sex, disability, gender identity, gender expression, family status, age, language or national origin. If you require an accommodation at any point in time throughout the application and hiring process, please contact Human Resources at (416) 955-4108 or at [email protected].

PICTON Investments does not accept unsolicited resumes, emails, calls, or any other form of communication from third-party recruitment agencies. Any unsolicited outreach, including commercial electronic messages, will neither be acknowledged nor considered.

Please note: We use AI-assisted tools to support parts of our recruitment process, including summarizing interview notes and aligning candidate profiles with job requirements. All final decisions are made by our hiring team.