The Office & Events Coordinator manages office logistics and employee events, enhancing operational efficiency and workplace culture. Responsibilities include organizing events, coordinating meetings, and supporting onboarding processes.
About Us
At Rodan Energy, our mission is Making Sustainable, Attainable. We’re a leading North American energy services company delivering innovative solutions that help clients reduce energy costs and greenhouse gas emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we are trusted by North America’s largest energy users, power producers, and utilities.
Why Join Rodan
Thriving Industry: Be part of a rapidly growing sector at the forefront of innovation and sustainability.
Product-Market Fit: 98% client retention and consistent year-over-year growth.
Top Talent & Strong Culture: Collaborate with high-performing, passionate individuals committed to excellence and sustainability.
As the Office & Events Coordinator, you will play a key role in ensuring the smooth operation of our corporate headquarters and creating an engaging, collaborative environment for employees. Reporting to Senior HR Manager, you will manage office logistics, coordinate employee events, and support initiatives that foster a positive workplace culture. This role requires a proactive, hands-on approach and strong organizational skills to keep our office running efficiently while delivering memorable employee experiences.
- Learning Opportunities: Enjoy ample opportunities for professional growth and development through diverse tasks and responsibilities.
- High Impact Work: Your efforts will directly enhance employee engagement and operational efficiency.
- Diverse Scope of Work: Engage in a wide range of activities, from office management to event planning and onboarding support, ensuring no two days are the same.
- Detail-Oriented Environment: Perfect for individuals who are meticulous and have a keen eye for detail.
- Proactive Problem Solver: Ideal for self-starters who thrive in dynamic environments.
- Event Planning: Play a crucial role in organizing and executing company events, showcasing your planning and coordination skills.
- Oversee general office operations, ensuring a well-organized and welcoming work environment
- Coordinate logistics for internal meetings, company events, and presentations
- Engage with stakeholders to prepare Townhall meeting decks and monthly newsletters, to keep the team informed
- Plan and execute employee engagement activities, team-building events, and office celebrations
- Act as a point of contact for vendors, cleaners, office service providers, manage office supplies and facility-related inquiries
- Support the onboarding process for new hires, including workspace setup, welcome materials, and first-day coordination
- Assist in the planning and execution of special projects, ensuring alignment with company goals and timelines
- Manage team expenses related to office operations and events, including submitting reimbursement claims and tracking budgets
- Liaise with the finance team to ensure timely processing of payments and invoices
- Maintain organized records of office-related documentation
- Occasional other duties as required
- Day to day: deliveries, answering phones, greeting guests, office supply management and grocery orders
Skills and Qualifications:
- No Job Too Big or Too Small attitude: Ready to tackle any task with enthusiasm and efficiency
- 2+ years’ experience in office coordination, HR, event planning, or administrative support
- Advanced Office Software Proficiency: Microsoft Word, Excel, PowerPoint, Outlook, Teams
- Excellent interpersonal and communication skills and a natural ability to build trusting relationships
- Strong organizational and time management skills to manage multiple tasks and deadlines
- A proactive approach to identifying opportunities to streamline processes or improve efficiency
- Handle sensitive information with the utmost confidentiality and professionalism
- Willingness to learn our industry
- Competitive salary and bonus
- Profit sharing
- Comprehensive health benefits package
- Group RRSP with employer matching
Apply Now: If you think you’re a great fit, and are passionate about driving efficiency in a rapidly evolving organization, we want to hear from you!
Referral Bonus: Do you know someone who would be a great fit for our team? We’re offering a $1500 CAD referral fee for successful referrals that lead to a hire for this role, effective until further notice. Please connect with Allan at [email protected].
Please note that a criminal background check will be conducted as part of our hiring process.
Top Skills
Excel
Microsoft Word
Outlook
PowerPoint
Teams
Rodan Energy Solutions Mississauga, Ontario, CAN Office
165 Matheson Blvd East, Suite 6, Mississauga, ON, Canada, L4Z 3K2
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