Office Coordinator (Toronto Office) - 6 month contract

AppLovin is seeking a highly motivated and detailed oriented Office Coordinator with experience overseeing office operations and enhancing employee experience. The Office Coordinator is responsible for day to day operations for our Toronto office ensuring the office is in tip top shape. Key responsibilities include managing our food and beverage program for the office, office supplies inventory tracking and ordering, handling vendor/contractor relations, and overseeing repair and maintenance. This person will be an intricate part of the AppLovin day to day and have a huge impact on the company culture. The ideal candidate has experience working in a fast-paced, dynamic environment and supporting the needs of employees. This role is perfect for someone who thrives in a dynamic work environment where flexibility and open-mindedness are key. This position is based in our Toronto office and requires full-time, in-office presence for the next 6 months. 

Responsibilities:

•  Oversee the day-to-day operations of the Applovin Toronto Office

• Daily walkthrough of the office and maintaining conference rooms and common spaces 

• Assist with the JIRA ticketing system for the Toronto office; ensure all tickets responded to in a timely manner

• Receive and sort incoming mail and support with any outgoing mail

• Assist in space planning and office relocations as needed

• Assist manager on office operations budget for the office

• Work closely with property management on any office related repairs

• Oversee the food and beverage program and daily lunch orders

• Manage relationships with office-related vendors (i.e janitorial services)

• Ensure all staff are informed about office policies, updates, and announcements via Slack

• Assist with new hire onboarding and desk setups

• Ensure that all office equipment is properly maintained and serviced, manage inventory, and order supplies as needed

• Coordinate any facility-related issues promptly, liaising with service providers and contractors for repairs and upkeep, ensuring regular maintenance, and compliance with laws and regulations

• Work alongside the EHS Leader to ensure the office adheres to health, safety, and environmental regulations

• Plan and organize office events and team activities, ensuring they run smoothly and reflect our company culture

• Must be able to lift 50 lbs and move around small office furniture, if needed

• Furniture assembly and installations (cabinets, coat racks, shelving, tvs etc.)

• Assist office leaders on special projects as needed 

Requirements:

• Minimum 1-2 years experience in office management in tech and/or start-up environment preferred 

• Excellent computer skills including Slack, Microsoft Office, Google Applications and JIRA

• Strong organizational and planning skills

• Excellent verbal and written communication skills

• Strong aptitude for staying focused and organized in a fast-paced environment

• Superior multi-tasking and time-management abilities

• Self-motivated, independent, needs little supervision

• Strong attention to detail – problem-solver, ability to manage logistical and tactical details

• Prior vendor management and superior negotiation skills

• Ability to work in a team environment with a diverse group of staff essential