Office Administrator

Location: San Mateo, CA (In Person)

Reports to: CEO and VP of Finance

Company: Bedrock Data

Data is moving faster than security can keep up, fragmented across clouds, SaaS apps, and AI systems, without the context teams need to protect it. Bedrock Data built the industry's first Metadata Lake to solve this: a living map of all your data that shows what it is, where it lives, who's using it, and how sensitive it is, without ever moving the data itself. This lets enterprises automate security and governance at scale, making data protection continuous and invisible instead of manual and disruptive. Global leaders in technology, finance, healthcare, and biotech trust Bedrock Data to make data security operational. With a $25M Series A led by Greylock, Bedrock is led by repeat founders and technologists who built industry-leading enterprise platforms at Sumo Logic, Rubrik, and Cohesity. Learn more at bedrockdata.ai.

Bedrock is seeking a highly organized and proactive Office Administrator to support the daily operations of our office. This role is essential to maintaining a productive, welcoming, and well-run work environment. The Office Administrator will also assist with interview coordination and provide administrative support to the leadership team.

Office Management

• Oversee day-to-day office operations and ensure the workspace is organized and fully functional
  

• Manage office supplies, vendors, and facilities-related needs
  

• Coordinate deliveries, mail, and general office logistics
  

• Help create a positive and professional office environment
  

Interview & Scheduling Coordination

• Schedule and coordinate candidate interviews (virtual and in-person)
  

• Communicate with candidates to confirm logistics and provide a strong candidate experience
  

• Coordinate calendars across hiring managers and leadership
  

• Prepare interview rooms and materials as needed

Leadership Support

• Provide administrative support to the leadership team
  

• Assist with calendar management and meeting coordination
  

• Help prepare documents, presentations, or materials for meetings
  

• Support special projects and ad hoc requests as needed

What We are Looking for

• 3-5 years of administrative, office management, or coordination experience preferred
  

• Strong organizational and time management skills
  

• Excellent written and verbal communication skills
  

• Proficiency with Google Workspace
  

• Ability to manage multiple priorities and work independently
  

• Professional, dependable, and detail-oriented