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Office Administrator and Executive Assistant
Who We Are
Essity is a global leader in health and hygiene headquartered in Stockholm, Sweden, with a North American headquarters located in Philadelphia, PA. We are a multi-billion-dollar company with a purpose to break barriers to well-being for the benefit of consumers, patients, care givers, and customers across the globe. We do this through innovations in our Professional Hygiene, Consumer
Goods, and Health & Medical business units that provide hygiene and health solutions to over a billion people every day worldwide.
Working at Essity is more than a career, it is where you will play your part in a better future, to improve well-being for people and have opportunities to drive positive change for society and the environment. As an employee at Essity, you will belong to a team where you feel valued, are safe, supported to grow and challenged to generate business results in a friendly and open atmosphere.
About the Role
Essity Canada is looking for an experienced Office Administrator and Executive Assistant who will provide high-level support to Management Team member/s and the organization & function by facilitating information flow, preparing executive-level communications, and coordinating projects, events and meetings. They will ensure smooth and efficient operations while fostering collaboration across departments.
The ideal candidate should/could live in Oakville, Ontario, Canada.
We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk.
What You Will Do
- Research, compile, and analyze information for the executive’s use in reports, presentations and communications, ensuring accuracy and relevance.
- Draft, edit, and proofread a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) with attention to detail and timeliness, using modern productivity tools
- Maintain and update internal communication platforms, such as intranets, team collaboration tools, promoting transparency and engagement.
- Support functional projects, as directed by Manager, contributing to organizational initiatives and enhancing ways of working within the function.
- Manage incoming correspondence and inquiries, ensuring confidentiality, prioritization and efficient handling of sensitive information
- Organize and oversee logistics for internal and external meetings, workshops, and conferences. Take detailed meeting minutes, track action items, and ensure follow-through on commitments. Arrange virtual and in-person meeting facilities, ensuring the use of collaboration tools.
- Efficiently manage Managers calendar, balancing competing priorities and ensuring optimal time management
- Lead / Collaborate in the planning and preparation of sales conference, trainings and special projects or office meetings
- Provide general office administration support
- Manage front Reception desk by answering phone lines, receiving and sending courier as required
- Lead / Collaborate in the preparation of conference, trainings and special projects or office meetings
Who You Are
- 3+ years of strong functional skills with proven relevant working with Senior Management
- College Diploma or University Degree
- Excellent verbal and written English and French skills preferred
- Excellent MS Office skills is a must
- Experience within project management (planning, overseeing and implementing) is an advantage
- Strong organizational skills and ability to structure own work independently and reliably
What We Can Offer You
At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
