About QuadReal Property Group
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
www.quadreal.com
Role Description:
The Mortgage Administrator is responsible for managing and maintaining mortgage documentation and ensuring accurate processing of mortgage-related transactions. This role involves coordinating with internal teams, lenders, and clients to ensure compliance with regulatory requirements and company policies.
Responsibilities:
Regulatory Oversight & Compliance
Ensure the brokerage, its brokers, and agents comply with MBLAA, FSRA guidance, and applicable laws
Monitor suitability of mortgage transactions as per O. Reg. 188/08 s. 24(1)
Maintain up-to-date policies and procedures for compliance, anti-fraud measures, and client disclosures
File all required documentation with FSRA (e.g., Annual Information Returns, licensing renewals)
Ensure all advertisements, social media, and marketing are compliant with FSRA rules
Provide all required disclosures (e.g., Disclosure Form 1, Broker/Lender Disclosure)
Comply with MBLAA, FSRA guidance, anti-fraud measures, and privacy legislation
Maintain accurate records of all mortgage transactions and client communications
Maintain all records in accordance with FSRA retention requirements (typically 6 years)
Liaise with FSRA during audits, inspections, or investigations
Regulatory Requirements:
Maintain active FSRA license and errors & omissions insurance
Submit annual renewals and declarations as required by FSRA
Adhere to the Code of Conduct and ethical standards in dealing with clients and lenders
General Administrative Support
Support other team members with administrative tasks as needed
Book travel and complete monthly expense reports as required by team members
Assist with arranging and supporting Corporate/Team events as required
Experience and Qualifications:
Licensed as a Mortgage Agent with FSRA an asset
At least 3 years’ experience as a Mortgage Administrator with relevant experience working in a Mortgage Brokerage.
This job posting is for an existing vacancy.
The expected annualized base salary range for this role is $70,000-$80,000.
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Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.
The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
