Legal Assistant

Location

Brookfield Place - 181 Bay Street

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Brookfield is seeking a Legal Assistant to support the Legal Team in the Brookfield Manager. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful, and efficient is key this role. The demonstration of a high level of professionalism and confidentiality is crucial.

Job responsibilities include, but are not limited to:

General duties:

• Legal document management and preparation with strong proficiency in MS Office and Adobe Acrobat (including advanced formatting of Word documents including track changes and comments)

• Calendar management and scheduling

• Participate in office operational projects as required (for example, documentation management and coordination of signing of documents)

• Records management (i.e. filing, photocopying, etc.)

• Expense report receipt tracking and report submission

• Legal Tracker (Serengeti) matter openings

• Reviewing, approving and reconciling vendor invoices with a particular focus on legal invoices. Includes managing the accounts payable process and communicating with law firms and other vendors

• Manage incoming communications, including email, telephone and mail

• Assist team members with work overflow, when time warrants, during absences, holidays, etc.

• Provide support as needed in onboarding new employees within the legal group

• Travel booking and coordination of Legal team and board members as required

Candidate Profile:

• 2-4 years' experience in a law firm or the legal department of a large public company/in-house group preferred

• Demonstrated ability to handle confidential information appropriately

• Strong interpersonal skills and good judgment

• Proficient in MS Office, including Word, Excel, PowerPoint and Outlook

• Experience with Concur is a plus but not required

• Extremely organized with the ability to anticipate requests and be proactive

• Excellent written and verbal communication skills

• Ability to stay focused, efficient, and effective in managing multiple priorities

• Work effectively without supervision

• Knowledge of Visio, iManage, Diligent Entities, Diligent Board Books, SEDAR or SEDI, is an asset

• Knowledge of minute books and closing books, is an asset

• Knowledge of trademarks, is an asset

• Desire to learn

• Team player – provide support to other groups when time warrants, during absences, holidays etc.

• Overtime as needed 

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.