Position Summary
The role of the Coordinator is to support on matters related to the hiring of Omnicom offshore team (OGS) and tracking resources data to ensure operational efficiency. Their goal is to support the lead of OGS management on all administrative and operational aspects related to offshoring.
Key Responsibilities
- Support the OGS Management team with managing various aspects of the hiring process for offshore resources in India, Mexico and other hubs, including following up on hiring approvals, tracking hiring timelines and setting up intake calls for capabilities needs briefing.
- Assist the OGS Management team with handling the onboarding process for new offshore hires including setting up introductory calls, sharing onboarding steps/following up on onboarding progression, and updating finance and HR on new hires.
- Assist the OGS Management team in tracking offshore resources performance by handling check-ins for new joiners' onboarding and performance.
- Accurately maintain tracking hires requisitions and changes in offshore team structure and headcount.
- Manage leavers' deprovisioning and updating finance and HR on departures.
- Work with the OGS Management team to track, measure, and assist with analysis of offshore resources utilization and opportunities to create efficiencies.
- Align with internal and offshore teams from different functions (Finance, HR and accounts leads) where required.
- Assist with document creation: presentations, visual summaries, trackers and reports.
- Support on monthly time reporting.
- Work with the OGS management teams on various offshoring related projects as required.
Desired Skills & Experience
- Professional or educational background in HR or Advertising would give leverage to this application.
- Driven desire to develop knowledge, assist client teams and contribute in enhancing operational processes and ways of working with offshore teams.
- Excellent communication skills (both written and verbal).
- Ability to work collaboratively as well as independently.
- Highly developed organizational skills with professional attention to detail and accuracy.
- Excellent ability to manage and prioritize time effectively.
- Professional learning agility, with a passion for continuous development.
- Proficient in Microsoft Office Suite (Word, Excel and PowerPoint).
Why Join Omnicom Media Canada
At Omnicom Media Canada, careers are designed for growth. We’ve purposefully crafted a transformative talent experience built with accountability in action - focused on community, impact, and opportunity.
Community - We build a culture where our people show up for each other, grow together, and win together.
Impact - Your work creates real outcomes — for clients, for the business, and for the industry.
Opportunity - We give you the runway, resources, and support to keep rising — on your terms and at your pace.
Omnicom Media Canada is dedicated to cultivating a workplace that not only respects but actively champions Inclusion, Diversity, and Equity through Action (IDEA). This commitment ensures our workforce reflects the rich cultural mosaic of Canada, shaping how our teams, leadership, and client relationships thrive.
This is an active vacancy. We are currently hiring for this role and reviewing applications on an ongoing basis.
Expected Salary: $40,000 - 43,000
Omnicom Media is providing the compensation range that the company is willing to pay for this position based on the successful applicant’s education, experience, knowledge, skills and abilities.
In addition, Omnicom Media provides rewarding offerings such as:
• Generous paid time off with a minimum of 37 paid days off including vacation and monthly wellness days. We also have four-day long weekends, half-day summer Fridays, and meeting-free Friday afternoons year-round.
• A flexible hybrid work model that works for you.
• A focus on personal development with formal training opportunities, including mental health training and inclusion education for everyone.
• A chance to be part of and grow within a global network of agencies.
• The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.
