Supports residential construction project managers with scheduling, progress tracking, meeting coordination, documentation, reporting, project file maintenance, and subcontractor or supplier invoice tracking. The role also follows up on approvals, answers basic vendor questions, assists with expense entry, and archives project closeout documents while collaborating with project managers, site teams, and accounting.
JD Development Group is a real estate development company delivering residential projects across the GTA. We're looking for an organized, detail-oriented Project Administrator to support our project management team with documentation, invoicing, and project administration. This is an entry-level opportunity for someone starting their career in construction administration or accounting who wants hands-on training.
About the Role
Reporting to the Project Manager Lead (PM), you'll handle the financial and administrative paperwork that keeps projects on budget and subcontractors paid on time. You'll work closely with the PM, the site team, and the accounting department, and learn on the job.
What You'll Do
Project Support and Communication
What We're Looking For
$45,000-55,000 per year
Vacancy statement: This posting is for an existing vacancy.
AI disclosure: We use artificial intelligence to screen, assess, or select applicants.
JD Development Group is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.
About the Role
Reporting to the Project Manager Lead (PM), you'll handle the financial and administrative paperwork that keeps projects on budget and subcontractors paid on time. You'll work closely with the PM, the site team, and the accounting department, and learn on the job.
What You'll Do
Project Support and Communication
- Work closely with the PM to help keep projects on schedule and within budget
- Track project progress and outstanding items, and follow up on approvals and requirements
- Schedule project meetings, and distribute meeting minutes, memos, and status updates
- Provide day-to-day administrative support to the PM, including help preparing reports and presentations
- Open new project files and make sure all required information is collected before the project starts
- Update and organize project files, including contracts, drawings, change orders, and meeting minutes
- Use project management software to keep records current and easy to find
- Collect closeout documents and archive project files when projects finish
- Receive and track invoices from subcontractors and suppliers
- Help enter invoices and expenses into the system
- Answer simple vendor questions about invoice status
What We're Looking For
- Diploma or degree in Business Administration, Accounting, or a related field
- 0–2 years of administrative, accounts payable, or bookkeeping experience
- Strong organizational skills and attention to detail
- Comfortable with Microsoft Office, especially Excel
- Clear written and verbal communication skills
- Construction experience, or familiarity with Procore or Yardi is an asset
$45,000-55,000 per year
Vacancy statement: This posting is for an existing vacancy.
AI disclosure: We use artificial intelligence to screen, assess, or select applicants.
JD Development Group is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process.
JD Development Group Markham, Ontario, CAN Office
7100 Woodbine Ave, Markham, ON , Canada, L3R 5J2
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