Financial Coordinator

Company Description

Publicis Media is one of Canada’s fastest growing Media Agency networks. The secret sauce? A pool of talented individuals who learn from each other (while tapping into global centres of excellence) and transparency at the core of everything we do, from data reporting to billing all the way to agency leadership. The result is a blend of meaningful work for some of Canadas’ favorite brands and endless opportunities to grow for our team members.

Publicis Media has experienced an incredible growth rate over the past years. The network has transformed and moved at the pace of culture. As a company we are pleased to offer the opportunity to work from anywhere in Canada.

Publicis Media Canada is proud to be Great Places to Work™ certified and recognized with Best Workplaces™ for Today’s Youth. We provide continuing opportunities for career growth by fostering a diverse work environment that respects and supports individual contributions and opinions.

We also offer our employees market leading benefit and incentive programs. You’ll be provided with 3 weeks minimum vacation to start plus additional long weekend Publicis days, holidays closures, your birthday off, free Headspace memberships, wellness and technology credits, and a market leading savings plan.

We strive to provide what matters to you personally with the ability to choose and modify programs to suit your lifestyle.

Job Description

Publicis Media is currently looking to add to their Finance team. As a Financial Coordinator, you should be excellent at executing the administrative and clerical functions independently and efficiently. You must demonstrate strong initiative, should be self-confident, and motivate others. Possess excellent planning, time management, and organization skills. 

Have an eye for details, the ability to identify discrepancies and should be able to provide appropriate solutions. As the Financial Coordinator you should be an excellent team player with multi-tasking ability and good computer skills. If this sounds like you we invite you to read the details below and apply to this opportunity.

PRINCIPAL ACCOUNTABILITIES

Uncompromising integrity and ethical standards

• Embrace the Groupe’s Code of Conduct in terms of standards of conduct and behavior, and commitments and responsibilities to the agency’s stakeholders
• Demonstrate honesty and integrity through the timely communication of issues impacting the business to local management, whether positive or negative, in an objective and transparent way

Financial accounting expertise

• Ensure timely and accurate reporting of financial information
• Manage vendors/clients by ensuring that prompt and accurate action is taken to maintain master vendor data, including liaising with vendors directly (creation, update, maintenance)
• Liaise with Shared Service Center on Accounts payable matters
• Assist with month end close process including expense and time analysis
• Expense report review to ensure completeness and accuracy prior to reimbursement approval
• PO issuance of non-billable expenses (vendors, freelancers)
• Provide day-to-day finance support to the business in its operations
• Work closely with Client Service team and Finance to ensure financial needs of both agency and client are met
• Assigning and setting up jobs in financial system (SAP)
• Working with internal finance team on Intercompany payables and billing
• Assist in the process of client related supplier invoices
• Ensure costs and billing on jobs are current and accurate
• Client- and Vendor set up
• Various tasks, analysis and reporting as assigned by the Finance Manager

Qualifications

REQUIREMENTS/SKILLS

• University/College business degree
• Excellent analytical/quantitative skills with great attention to detail
• Strong interpersonal and communication skills with the ability to communicate with all levels within the organization.
• Attention to detail and strong organizational skills
• Problem-solving abilities
• Strong work ethic
• Results oriented mindset
• Reliability
• Self-starter, able to multi-task and work well under pressure.
• SAP knowledge a plus
• Proficiency in MS Excel a must.
• Media/advertising agency, or related industry a plus

Additional Information

Publicis Media is an equal opportunity employer with a strong commitment to diversity and inclusion. We create and nurture a vibrant work environment that celebrates, values and leverages all aspects of diversity and inclusiveness, attracts world-class talent and serves as the industry benchmark for best practices. We encourage applications from all qualified individuals and will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific

requests. We thank all candidates for their interest in Publicis Media however, only those candidates selected for an interview will be contacted