Executive Operations Partner (Hybrid)

This is an in-person role in the Toronto, Ontario office. Candidates must be based within a 50-mile commuting distance of the office (240 Richmond St W, Toronto, ON) and able to be physically present in the office 4 days a week. 

We’re looking for an Executive Assistant (EA) to support leaders on our Executive Operations team. This role is focused on keeping leaders organized, meetings running smoothly, and day-to-day operations moving forward—while also providing light support for our growing Toronto office.

This is a great opportunity for someone with a few years of experience who enjoys execution, coordination, and problem-solving, and wants to grow their career in executive operations.

• Manage calendars and schedule meetings for assigned leaders.

• Help resolve scheduling conflicts and keep meeting cadence organized.

• Coordinate meeting logistics, including agendas, pre-reads, notes, and follow-ups.

• Support leadership meetings and All-Hands.

• Draft and edit internal communications as needed.

• Book travel and submit expenses accurately and on time.

• Assist with onboarding and offboarding for leader-owned teams.

• Support recruiting coordination, including scheduling and candidate communications.

• Partner with Finance and Procurement on purchase orders and vendor coordination.
   

• Serve as the local point of contact for the Toronto office.

• Perform light, regular office checks to ensure the space is clean, safe, and ready for use.

• Coordinate with building management and vendors for basic office needs.

• Stock office supplies and shared amenities.

• Support local events, team gatherings, and engagement activities.

• Escalate facilities or safety issues to the central Workplace team as needed.
   

This role does not include heavy facilities management or front-desk coverage.

• Minimum 3+ years of experience in an administrative, executive assistant, office coordination, or customer-facing role.

• Strong organizational skills and attention to detail.

• Clear written and verbal communication skills.

• Ability to manage multiple tasks and shifting priorities.

• Professional judgment and discretion when handling sensitive information.

• Proactive, dependable, and comfortable working independently.

• Familiarity with Google Workspace and modern collaboration tools.

NICE TO HAVE

• Experience supporting managers or senior leaders 

• Exposure to office operations or workplace support 
   

• You’ll work closely with leaders and gain exposure to how teams operate.

• You’ll help shape a positive in-office experience for our Toronto team.

• You’ll be part of a supportive, fast-moving environment where ownership is valued.

• You’ll have room to grow and develop your career in executive operations.
   

The base pay range for this role varies depending on location, skills, and experience. In addition to base pay, Opendoor offers a comprehensive benefits package, including health coverage, equity, paid time off, and more.

Opendoor is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and encourage all qualified candidates to apply.

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