Executive Office Administrative Assistant

The work mode arrangement for the position is full-time on site.

Desjardins Group is seeking a highly organized and proactive Office Administrative Assistant. The ideal candidate exudes professionalism, a positive attitude and a strong team spirit! As a Office Administrative Assistant, you will contribute to the organization's administrative and operational activities through a variety of responsibilities including event planning, managing resources and supporting administrative tasks. As the first point of contact you will play a crucial role in managing communication and ensuring a seamless flow of information. You collaborate in problem-solving and the development of appropriate recommendations, using your ability to adapt as required. More specifically, you will be required to:

• Welcome visitors and clients with professionalism and courtesy

• Plan and coordinate major events and client receptions including logistics & catering 

• Set up and dismantle meeting spaces according to the event requirements

• Provide technical support for meeting rooms, including audio-visual equipment and conferencing tools, and assist with troubleshooting as needed

• Assist in the preparation of reports and presentations 

• Manage schedules, appointments and meetings

• Order and manage supplies for the reception area, meeting rooms and serveries

• Manage incoming and outgoing physical correspondence including mail and couriers with discretion and professionalism

• Maintain a clean and organized reception area, ensuring it is always presentable

• Support team members in various projects, demonstrating a collaborative spirit 

• Maintain confidentiality in all matters related to the organisation

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• College diploma in a related field

• A minimum of two years of relevant experience in a corporate environment

• Please note that other combinations of qualifications and relevant experience may be considered

• Expert proficiency of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients

• Expertise in Office 365 tools

Action oriented, Customer Focus, Differences, Drive results, Nimble learning, Situational adaptability

#LI-Onsite

Trade Union

Non-unionized

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2024-11-8