Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

As our Executive Assistant and a valued team member, you will be called on to offer administrative support to three VPs within the Global Enterprise Compliance leadership team. You will be working in a fastpaced, multitasking environment that often presents competing demands on your time.  You will act as a trusted partner and gatekeeper, exercising sound judgment and discretion while helping leaders prioritize and execute against key commitments.

What will you do?

• Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules

• Triage and prioritize incoming requests, anticipate scheduling conflicts, and proactively propose solutions

• Organize and make appropriate arrangements for business travel and accommodation, and assistance with expense reimbursement through Concur

• Help organize and participate in events (e.g. Town Halls, team socials) and larger conference calls, including: booking rooms, coordinating locations, arranging catering, setting up technology services, sending post-event feedback surveys

• Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities

• Manage shared drives, SharePoint sites, new hire materials and onboarding resource site

• Work with hiring managers to coordinate onboarding for new employees joining the department

• Manage organizational charts, headcount trackers, and support budget planning and expense tracking

• Prepare presentations, communications, and reports as required

• Support the team by continuously developing knowledge and identify areas for process efficiencies

• Provide back-up support for other EAs as needed

• Handle sensitive and confidential information with discretion, including materials related to personnel, investigations, regulatory matters, and strategic initiatives

• Other duties as required

What do you need to succeed?

• 5-7 years experience in an office environment as an administrative assistant

• High proficiency/skill working with MS Suite products including Outlook, PowerPoint, Excel, Publisher, CoPilot

• Demonstrated success and focus on digitization, automation and process enhancement.

• Ability to navigate the organization and network with other Admins to effectively to support leadership

• Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written

• High regard for confidentiality

• Ability to work independently, take initiative and prioritize work with a sense of urgency as required

• Comfortable operating in a fast-changing environment with shifting priorities and ambiguity

• Provide accurate, organized, and efficient administrative support

• Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)

• Excellent verbal and written communication skills

• Bilingual (French) an asset

• Experience in a regulated environment (e.g., compliance, risk, legal, audit) would be an asset

• Experience supporting senior leaders (VP level or above) in a complex, matrixed organization would be an asset

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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