Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Reporting to the SVP, Insurance Solutions, the Executive Assistant is responsible for providing complete administrative management to leaders within the Insurance Solutions team that is part of our Retail Advice and Solutions business. With a continuous improvement focus, the incumbent will provide efficient and high-quality administrative support to the SVP, Insurance Solutions, the VP, Profitability & Risk Management and also provide support for the AVPs within the team. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills. The incumbent will be independent and proactive, with the ability to handle a wide variety of responsibilities. The role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment.

The primary work location for this role will be our Toronto One York office.

What will you do?

• Manages all aspects of the leaders’ calendars to ensure meetings are prioritized with internal and external clients/business partners as appropriate

• Proactively anticipates the needs of the leaders in a dynamic and fast-paced environment

• Monitors, prioritizes, and/or responds to leaders email as needed

• Coordinate logistics of large-scale events and activities for the leaders team including in-person multi-location townhalls and social events

• Coordinates meetings, including preparing agendas, presentations and reports

• Assists in the preparation and distribution of reports and internal communications

• Manages the administrative budget. expense reimbursements and procurement requests with third-party vendors

• Coordinates end-to-end logistics of leaders’ travel arrangements

• Assists other leaders with administrative support as needed

• May perform other administrative duties as required, including but not limited to:

  • Supporting the effective operation of the leadership team’s working model, including coordinating and providing administrative support for day‑to‑day operational meetings and strategy or planning sessions

  • Maintaining the team’s business continuity and audit requirements

  • Actively supporting team culture and engagement initiatives

What do you need to succeed?

• College diploma in office technology or administration, or equivalent education for the job requirements

• A minimum of 3 years experience working as an Executive Assistant supporting senior leaders

• Committed to work in-person at Toronto One York office at least 2-3 times per week on the same days as when supported Executives are in the office. Occasional travel to Waterloo office is required.

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office Suite; including basic Excel and Power Point skills

• Self-starter who would proactively identify and execute on opportunities to improve the functioning and well-being of the team

• Ability to prioritize important tasks, excellent organizational skills, accuracy and attention to detail

• Collaborative team player in working with other Executive Assistants at Sun Life

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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