Executive Administrative Assistant

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

**This position can be a remote, or hybrid position based out of Downtown Toronto office, in the EST time zone**

About you

You are highly organized and detail-oriented in providing comprehensive administrative support to a team. This role involves managing both incoming and outgoing file activities, supporting business operations, and assisting with various tasks related to client engagement and reporting. The successful candidate will also help coordinate with other administrative staff to ensure smooth business processes. Both remote (within Canada) and hybrid candidates will be considered.

In this role, you will..

• Prepare and send out Engagement Letters.

• Oversee and maintain the team workflow.

• Track draft reports, ensuring that any requested revisions are completed in a timely manner.

• Prepare and send reliance letters as needed

• Liaise with clients regarding required appraisal information, coordinate inspections and follow-up on retainers/outstanding invoices

• Provide support to the lead of CIRA’s Institutional Property Group – coordinate meetings with other internal members, provide support in executing on portfolio mandates (aggregating reports from various members, complete value summaries, internal and external deadlines).

• Provide support organizing on-going platform and enterprise initiatives with other internal stakeholders at Colliers, as well as any applicable external vendors

• Provide ongoing email support handling requests and managing communications

• Assist with on-going communication with institutional client base (quarterly market update distribution list maintenance, linkedin campaigns, etc.

What you'll bring

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Prior experience (3-5 years) in an administrative support role, preferably within a professional service or customer service environment.

• Diploma in administration or related field.

• Strong organizational and time-management skills.

• Excellent communication skills, both written and verbal.

• Ability to work both independently and collaboratively with other administrative staff.

• Attention to detail and ability to handle sensitive information with discretion.

Pursuant to the laws regarding job postings in Vancouver and Victoria, BC Colliers is disclosing the following information:

Approximate Salary Range for this Role: $54,563/year - $70,000/year

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.