Similar Jobs
.png){kind=logo}
AdTech • Cloud • Digital Media • Information Technology • News + Entertainment • App development
Provides executive-level administrative support to the VP of Sales and EVP & General Manager, managing complex calendars, domestic and international travel arrangements, expenses, confidential information, meetings, events, filing systems, and action-item follow-up. The role requires proactive organization, discretion, strong communication, and flexibility in a hybrid environment supporting senior leadership.
Top Skills:
Expense Management SystemsExcelMicrosoft OutlookMicrosoft Powerpoint
Events • Professional Services
Supports individuals through structured personal and professional development programs. Responsibilities include relationship management, communication, scheduling, priority management, workflow coordination, use of digital and AI tools, marketing and communication strategy, independent remote work, and ongoing professional development. Compensation is performance-based, with approximately 15 hours per week or more expected.
Top Skills:
Ai ToolsDigital Productivity Tools
Mobile • Consulting
Supports senior executives and leadership teams by managing complex calendars, domestic and international travel, expenses, meetings, correspondence, presentations, and confidential information. Coordinates across global teams and time zones, prepares reports and agendas, manages Concur expense reconciliation, and contributes to ad hoc initiatives. The role requires independent judgment, strong organization, discretion, adaptability, and effective communication in a fast-paced remote environment.
Top Skills:
ConcurMicrosoft Office SuiteMicrosoft TeamsSharepoint
Provide dedicated administrative support to a C-suite executive: manage calendars and emails, coordinate meetings and logistics across time zones, maintain CRM records (preferably HubSpot), prepare documents and presentations, track action items and deadlines, and assist with special projects while maintaining confidentiality.
This is a remote position.
About the Role:
We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a busy C-suite executive. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and can anticipate the needs of senior leadership while maintaining confidentiality and professionalism.
Schedule: Monday to Friday, 8:00 AM – 5:00 PM EST (Eastern StandardTime)
Work Setup: Remote
Employment Type: Full-Time
Key Responsibilities:
- Provide comprehensive administrative support to C-suite executives.
- Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
- Handle email management, prioritize communications, and draft correspondence as needed.
- Coordinate internal and external meetings, ensuring all logistics are in place.
- Organize documents, reports, presentations, and other executive materials.
- Maintain and update CRM records, preferably using HubSpot (or a similar CRM platform).
- Track action items, follow up on deadlines, and ensure timely completion of tasks.
- Assist with special projects and perform additional administrative duties as required.
Requirements
Qualifications:
- Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role.
- Strong organizational and time management skills with exceptional attention to detail.
- Experience using HubSpot CRM is a MUST HAVE. Candidates with equivalent CRM experience are also encouraged to apply.
- Excellent written and verbal English communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficient in Microsoft Office and/or Google Workspace.
- Self-motivated, proactive, resourceful, and capable of working independently in a remote environment.
Preferred Qualifications:
- Previous experience supporting executives in a fast-paced or growing organization.
- Experience in providing assistance to c-level executive in the healthcare and/or legal industry
- Strong problem-solving skills with the ability to anticipate executive needs.
- Experience coordinating multiple priorities while maintaining a high level of accuracy.
What We're Looking For:
We're looking for someone who is proactive, dependable, and thrives on keeping executives organized and productive. Someone who is confident in communicating with c-level executives and making sure they are kept informed and updated with relevant information. If you're a detail-oriented professional with experience supporting senior leadership and are comfortable working with CRM systems like HubSpot, we'd love to hear from you.
What you need to know about the Toronto Tech Scene
Although home to some of the biggest names in tech, including Google, Microsoft and Amazon, Toronto has established itself as one of the largest startup ecosystems in the world. And with over 2,000 startups — more than 30 percent of the country's total startups — Toronto continues to attract new businesses. Be it helping entrepreneurs manage their finances, simplifying business operations by automating payroll or assisting pharmaceutical companies in launching new drugs, the city's tech scene is just getting started.
