Executive Assistant III (Supporting Senior Vice President, HR, Head of Talent)

Work Location:

Hours:

Line of Business:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

If you're a committed and experienced administrative professional who can support senior executives and help maintain smooth business operations, we want you to join our team.

As an Executive Assistant you'll provide dedicated administrative support to the Senior Vice President, HR, Head of Talent along with a range of administrative or general office support to the broader team as assigned.

What You'll Do

No matter where you work at TD you’ll make a meaningful impact, grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Make an Impact:  

• Own and maintain calendar management for dedicated leader; troubleshoot conflicts with creative solutions  

• Coordinate travel for leader, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties

• Process expenses for leader and ensure timely completion

• Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions

• Maintain confidentiality: Will have access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf

• Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)

• Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities

• Provide vacation/temporary coverage for colleagues, supporting additional leaders

Experience Growth:  

• May provide training to newer Executive Assistants and support complex joint tasks

• Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks

Cultivate our Culture of Care:  

• Provide support while ensuring quality service and professionalism at every interaction

• Participate fully as a member of the team and contribute to a positive work environment

Job Requirements

• Experience providing dedicated support to executives at the Senior Vice President level.

• Experience liaising with senior executives (including SET members & the Office of the CEO) as well as their EA's.

• Undergraduate degree preferred with over 5 years of relevant experience

• Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)

• Experience coordinating travel arrangements and comfortable managing frequent changes

• Excellent communication skills with the ability to listen actively, ask questions and communicate effectively

• Proven track record as an executive assistant

• Demonstrated leadership skills for mentoring junior colleagues

• Excellent organizational skills with the ability to multitask and adapt to change in a fast-paced, dynamic environment

• Ability to collaborate with other Executive Assistants, in addition to internal and external partners

• Strong judgment skills to support initiatives and apply discretion when working with confidential information

• Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Colleague Development

Through regular development conversations and training programs, we’re committed to providing our colleagues the support they need to thrive both at work and at home.

Applications must include:

• Cover letter (one letter-sized page only)

• Resume (two letter-sized pages only)

Interview Process

We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Who We Are:

TD is one of the world's leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day, we strive to make every interaction, product, and experience remarkably human and refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and creativity to foster deeper relationships, ensure disciplined execution, and build a simpler, faster banking experience. TD is deeply committed to being a leader in client experience, that is why we believe that all colleagues, no matter where they work, are client facing. Together, we are reimagining what banking can be for our clients, colleagues and communities.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development

If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.  

We're committed to your success and foster a respectful workplace where diverse perspectives are valued, everyone has fair opportunities to grow, and you can unlock your full potential to achieve your career goals. Here at TD, we hire and develop the best.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process 
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if you’d like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.
We look forward to hearing from you!

Language Requirement (Quebec only):