Executive Assistant - GTA

Location: Hybrid (NorthYork)

Type: Full-time

This is a hybrid role based in the Greater Toronto Area, requiring regular in-office presence (3-4 days per week) to support leadership and office operations.

Greenlight was founded on a simple idea: deliver real value wins to our customers and build a culture where great people can do their best work. We’ve evolved into a trusted partner in intelligent automation where we help organizations reimagine how work gets done. With 100+ successful automations and millions in client ROI, our impact runs deep: efficiency, scalability, and lasting transformation.

We play to win, showing up prepared, focused, and committed to each other’s success. We push what’s possible and challenge convention. We communicate with courage, surfacing ideas and issues with honesty and clarity. And we own the full outcome, seeing every commitment through to lasting impact.
That’s Greenlight. Where ambition meets accountability, and great people do great work together.

The Executive Assistant & HR Associate supports Greenlight’s C-Suite while also helping coordinate key HR operations and office logistics across the organization. Combining executive support, HR administration, and office management, ensuring leadership operations run smoothly while HR processes and internal coordination remain organized and consistent.

You will work closely with the Managing Partners and cross-functional teams. This role requires strong organization, responsiveness, discretion, and the ability to manage shifting priorities in a fast-paced environment.

• Effectively manage complex executive calendars and scheduling across competing priorities
• Coordinate meetings, agendas, and preparation of materials
• Arrange travel and logistics for the leadership team
• Act as a liaison between executives, employees, and external stakeholders.
• Coordinate incoming requests and communications to ensure timely responses
• Assist with research, presentations, and special projects as required
• Support internal communications and coordination of leadership initiatives
• Assist with planning and logistics for company meetings, All Hands, and leadership sessions
• Handle sensitive and confidential information with discretion

• Coordinate office supplies, kitchen supplies, and general office needs
• Arrange catering, group lunches, and meeting logistics when required
• Ensure the office remains organized, stocked, and ready for team use.
• Coordinate vendor relationships, office equipment, and maintenance needs
• Support facilities coordination to maintain a safe and efficient workplace

Support cross-functional initiatives and operational projects as the company continues to grow. Examples include:

• Coordination of internal events and company gatherings such as All Hands and GLetogether
• Supporting initiatives across departments, including Sales, Operations, HR, Marketing, and Finance
• Assisting with logistics and coordination for internal programs and leadership initiatives
• Liaise and collaborate on tasks as required across departments that fall under each executive, including but not limited to: IPA Ops, Costa Rica Ops, Sales, Marketing, HR, and Finance.

Required Skills:

• The role demands exceptional organizational skills, follow-through, resourcefulness, and effectiveness in a fast-paced environment with the ability to handle confidential information.
• Highly tech-savvy to learn new tools, systems, and technologies
• Expert with the MS Office suite
• Flexibility to adapt to changing priorities with a highly responsive approach.
• Availability to work outside regular business hours and be present in the office as needed.
• Ability to handle confidential information with discretion
• Sets an unparalleled standard for responsiveness, consistently addressing inquiries and issues with speed.
• Proactively anticipates and resolves potential bottlenecks, contributing to the overall efficiency of communication and workflow within the organization.
• Maintains an elevated standard of integrity, honesty, loyalty, and commitment to organizational values.
• Strong organizational and multitasking skills with attention to detail.
• Exceptional written and verbal communication skills.

Compensation at Greenlight is determined based on factors such as skills, experience, qualifications, market benchmarks, and internal equity. The expected salary range for this role is $55,000–$70,000 CAD and may include base and variable compensation depending on the position. We also offer a comprehensive benefits package, including health and dental coverage, retirement savings options, paid time off, and wellness programs.

AI Disclosure Statement:- We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications or assessing responses. These tools help us stay organized and efficient, but they never replace human judgment. Every hiring decision is made by real people who care deeply about finding the right addition to our team and preserving the human connection that defines our culture.

We are committed to a diverse and inclusive recruitment process. Greenlight is proud to always have and continue to be an equal opportunity employer. We believe in equal employment opportunity for all, regardless of ethnicity, culture, sexual orientation, religion, age, gender, or disability status.

We care. Greenlight supports the communities we work in. We have an employee-driven committee, Do GLood, that supports not-for-profit initiatives we are passionate about. Check out our website, Instagram, and LinkedIn to learn more about us!

Greenlight is proud to have been recognized and awarded a Great Place to Work™ Certification with a whopping score of 98%! Learn more.