Executive Assistant - Corporate Legal

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

We are seeking an Executive Legal Assistant to provide strategic administrative support to our Corporate Legal department. Reporting to the AVP & Managing Counsel, Corporate Legal IT & IP, you will deliver comprehensive administrative services in a mission-critical legal environment. The ideal candidate will demonstrate exceptional organizational acumen, unwavering discretion, and an unwavering commitment to maintaining the highest standards of confidentiality and professional conduct.

What will you do?

• Proactively anticipate the needs of the team in a dynamic and fast paced environment

• Assist with scheduling meetings, travel arrangements, expense reimbursement, and matters relating to on-boarding and off-boarding employees

• Open, track and close legal matters on document management systems (Legal Tracker and Foundation IP), correspond with external counsel and their administrative support teams, co-ordinate approval and payment of legal invoices and purchase supplies

• Support Legal Operations projects including assisting as plan author for business continuity planning, supporting billing inquiries, and assisting with the implementation of new technology tools

• Prepare and format documents using a variety of applications such as Word, Excel, PowerPoint, SharePoint, OneNote and iManage

• Prepare expense reports, submit expenses, and track team budget

• Organize and file documents

• Support budget / expense management for the team

• Support creation of presentation materials and documents for internal and external audiences

• Cover vacation and staff absences as needed

What do you need to succeed?

• Minimum 5 years of professional experience as an Executive Legal Assistant supporting legal counsel

• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote)

• Proficiency in Adobe applications

• Knowledge of standard legal documents and documentation practices

• Advanced time management and organizational abilities with capacity to manage competing priorities effectively

• Strong interpersonal and communication skills with ability to thrive in both collaborative and independent work settings

• Demonstrated discretion and ability to handle confidential company information with integrity

• Proficiency working with multiple internal systems and databases

• Ability to manage high-volume, paperless workflow environments

• Sound judgment and decision-making capability on complex administrative matters

• Strong work ethic, proactivity, reliability, and responsiveness

• Capacity to quickly develop expertise in departmental functions, objectives, and strategic vision Assets

• Familiarity with legal documentation standards and practices (Asset)

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®,  for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.  

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request to [email protected].

We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We may use artificial intelligence to support candidate sourcing, screening, interview scheduling.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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