Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.
Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.
About the role
Are you a top-tier Executive Assistant with a passion for excellence and a keen eye for detail? Do you thrive in a fast-paced environment and possess the ability to anticipate needs before they arise? If so, we have an extraordinary opportunity for you to join our elite team as Executive Assistant, CEO Office in Toronto.
In this role, you will be a trusted partner in the office of the CEO, providing unparalleled support and ensuring seamless operations at the highest level of our organization. Your exceptional organizational skills, discretion, and proactive approach will be critical as you manage complex schedules, coordinate high-stakes meetings, and handle confidential information with utmost diplomacy and professionalism.
As Executive Assistant, CEO Office, you will be at the heart of our strategic initiatives, playing a crucial role in driving our company's success. This role is a unique opportunity to make a significant impact by supporting the visionary leadership that propels us forward.
If you are ready to take on a challenge that will elevate your career and align you with a leader who inspires innovation and excellence, we invite you to apply. Join us in Toronto and be a key player in our journey to greatness.
What You’ll Do Here:
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Provide comprehensive support to the CEO, including sophisticated calendar management to promote maximum productivity
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Prioritize and respond to external and internal enquiries using tact, diplomacy and sound judgement
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Organize complex international travel arrangements resolving any conflicts promptly to ensure flawless itineraries including; flights, visas, accommodations, ground transportation, reservations and meals etc.
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Handle correspondence and follow up as required, with considerations to priorities and timelines
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Demonstrate exemplary ambassadorship of company values in all interactions with internal and external stakeholders
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Ensure briefings and materials are provided in advance for adequate preparation
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Collaborate effectively with other Executive Assistants to ensure consistency in processes
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Organize and coordinate meetings and events, including invitations, facilities, equipment, materials and follow-up on action items. Ensure seamless planning and execution of logistics
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Actively participate in special projects, support with coordination, scheduling and action items for various initiatives as assigned
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Run confidential reports and create professional PowerPoint presentations, Word documents, and Excel spreadsheets
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Provide personal assistance for the CEO as required
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Perform other duties as assigned
What You Bring to the Table:
The ideal candidate is a team player who excels at planning, problem-solving and anticipating needs. This is a dynamic and high-profile role suited for a detail-oriented, agile and organized professional with proven expertise in handling sensitive and confidential matters.
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A minimum of 5 years of experience as an Executive Assistant or relevant role supporting senior leaders, preferably in a publicly traded company.
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Bachelor's degree in administration or equivalent.
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Asset: Proficiency in both English and French (written and verbal) is preferred.
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Excellent communication skills, both written and verbal, with the ability to orchestrate multiple activities simultaneously and with accuracy.
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High degree of professionalism in manner, tone, and attire. Strong business acumen and the ability to build trusting relationships quickly.
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Superior organization skills with the ability to deliver results in a fast-paced, dynamic environment. Ability to work effectively under pressure.
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Strong judgment, resourcefulness, and the ability to work autonomously.
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Ability to handle highly confidential and sensitive information with discretion.
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Proficiency in MS Office (Word, Excel, PowerPoint), SharePoint, and virtual collaboration tools (MS Teams, Zoom) is essential.
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Flexible with work schedule arrangements.
Apply Now and Be a Part of Our Exciting Journey!
#Li-Hybrid
What we offer
Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.
Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:
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A financial rewards program that recognizes your success
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An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
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An extensive flex pension and benefits package, with access to virtual healthcare
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Flexible work arrangements
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Possibility to purchase up to 5 extra days off per year
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An annual wellness account that promotes an active and healthy lifestyle
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Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
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A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
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Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
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Inspiring leaders and colleagues who will lift you up and help you grow
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A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.
We are an equal opportunity employer
At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.
We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.
As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.
We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.
If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.
Learn more about our recruitment process and your candidate journey here.
If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.
