Executive Assistant (12 months contract)

Your Moneris Career - The Opportunity

As the Executive Assistant to the Chief Sales & Marketing Officer (CSMO), you will provide high-level administrative support ranging from routine to complex matters and ensure smooth operation of the CSMO’s office.

Contract Term: 12 months.

Location: You will be based in our Toronto office and will work in a Hybrid model.

Reporting Relationship: You will report to the Chief Sales & Marketing Officer.

Your Moneris Career - What you'll do

• Manage the daily administrative and confidential activities to support the CSMO, including reviewing and prioritizing of emails, tasks, printing of documents for review before meetings.

• Schedule complex activities such as shareholder bank, client, vendor and internal meetings, conferences and travel arrangement.

• Maintain the CSMO’s calendar; coordinate meetings, arrange for meeting setup and refreshments, attend internal meetings, takes notes and transcribes minutes and follows up with individuals with action items.

• Work with EAs of the Moneris executives, Board members, partner bank executive, suppliers, customers and the like to schedule meetings, both standing and ad hoc.

• Prepare board material packages for Sales & Marketing team.

• On an annual basis, works with internal groups and external suppliers to plan and manage the National Sales Conference, including the Gala dinner, and Circle of One trip, and manage annual budget.

• Type memoranda, correspondence, reports, agreements, presentations, forms and other documents from drafts, notes, dictation or brief oral instructions.

• Create, develop, amend, and proofread presentations and documentation requiring different computer software applications, including PowerPoint, Excel, Word.

• Receive and screens visitors and telephone calls, providing information and handling issues that may require sensitivity.

Your Moneris Career - What you bring

• College or university degree in Administration.

• 5+ years of experience as an Executive Assistant supporting C-Level Executives.

• Proficient with Microsoft Office applications (PowerPoint, Word, Excel and Outlook).

• Fluent in English (reading, writing, and verbal).

• Strong interpersonal skills and the ability to interact with all levels of the organization, internal clients and third party providers.

• Excellent organizational and time management skills with the ability to multitask.

• Ability to work with and process confidential information with discretion and sensitivity.

Nice-to-have...

• Previous experience in the payment industry considered an asset.

• Experience as an Executive Assistant supporting Sales/Marketing teams would be considered an asset.

• Bilingual in English and French.

Your Moneris Career - What you get

• Holistic approach to your well-being, with an Employee Assistance Program for you and your family, access to 24/7 virtual health care, wellness events and a supportive workplace culture

• A workplace committed to investing in Diversity, Equity and Inclusion (DEI) through various initiatives including, employee inclusion groups (EIGs), mentorship, DEI learning and workshops, educational events, and various resources including an internal DEI website and newsletter

• Learning & development programs and resources to grow your career

#LI-Hybrid

#SALES-IND

Note: We welcome and encourage applications from Indigenous peoples, people of colour, people with disabilities, people of all genders, sexual orientation and intersectional identities.

We acknowledge that people from equity-deserving groups (including racialized individuals, women, gender diverse individuals, individuals with disabilities, neurodivergent individuals, members of 2SLGBTQIA+ communities and those born outside of Canada) are less likely to apply for jobs unless they feel they meet all the requirements posted. At Moneris, we believe candidates bring experience to their work in many ways. We encourage you to apply and share, in the application form, the transferrable experience you bring, and how this will support your success in this role.