Executive Administrative Assistant

ecobee introduced the world’s first smart Wi-Fi thermostat to help millions of consumers save money, conserve energy, and bring home automation into their lives. That was just the beginning. We continue our pursuit to create technology that brings peace of mind into the home and allows people to focus on the moments that matter most. We take pride in making a meaningful difference to the environment, all while being part of the exciting, connected home revolution.

In 2021, ecobee became a subsidiary of Generac Power Systems. Generac introduced the first affordable backup generator and later created the category of automatic home standby generator. The company is committed to sustainable, cleaner energy products poised to revolutionize the 21st century electrical grid. Together, we take pride in making a meaningful difference to the environment.

We’re helping build the world of tomorrow with solutions that improve everyday life while making a positive impact on the planet. Our products and services work in harmony to provide comfort, efficiency, and peace of mind for millions of homes and businesses. While we’re proud of what we’ve done so far, there’s still a lot we can do—and you can be part of it. 

We're a rapidly growing global tech company headquartered in Canada, in the heart of downtown Toronto, with an office in Leeds, UK, and remote ecopeeps in the US. We get to work with some of North America and UK's leading professionals. Our colleagues are proud to bring their authentic selves to work, confident that what we do is grounded in a greater purpose. We’re always looking for curious, talented, and passionate people to join our team.

• Provides complex administrative support

• Serves as professional point of contact with internal/external stakeholders, handling sensitive information with discretion

• Manages and screens all forms of communication including answering e-mails, taking messages, and responding to correspondence as appropriate

• Maintains complex executive calendars, priorities, and schedules appointments, conferences, and events; including making travel arrangements and preparing business expense reports

• Plans and coordinates major business group events

• Prepares letters and correspondence upon request

• Oversees conference room reservations, coordinates audio/visual equipment with participants in multiple time zones, and catering

• Creates PowerPoint presentations for all members of the Executive Team

• Records, transcribes, and distributes meeting minutes

• Maintains centralized supplies inventory by checking stock to determine inventory level, anticipating needed supplies

• Evaluates new office products, places and expedites orders for supplies, and verifies receipt of supplies

• Approves PTO time

• Associate Degree in Business or similar

• 5 years of experience working in an Administrative Support role

• 2 years of experience as Executive Assistant

• Proficient in Microsoft Office Suite

• Discretion when handling sensitive and confidential information

• Strong planning and prioritization skills; comfort with fast-paced, deadline-driven work

• Bachelor’s degree

• 3 + years’ experience providing administrative support at an Executive level

• Requires excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions

• Requires attention to detail and organizational skills

• Possesses confidence and ability to make decisions and prioritize independently

• Able to work in a fast-paced environment as part of a cohesive team to meet critical deadlines

• Previous experience in coordinating international travel, preferred

• Previous experience using SAP or equivalent ERP

• Workday experience

Generac is committed to fair and equitable compensation practices. The salary range for this role based in Toronto, ON is $100,000 - $120,000 CAD. This compensation will ultimately be in line with the location in which the position is filled. Final compensation for this role will be determined by various factors such as a candidate’s relevant work experience, skills, certifications and geographic location. This role is eligible for variable compensation including short term and long-term incentives.

This position includes a comprehensive benefit package that includes medical, dental and vision plans; life, long-term disability, flexible spending and health savings accounts, accrued paid time off, paid Holidays (10 for Ontario, 11 for British Columbia) and RRSP retirement benefits.

The Company is committed to improving accessibility for Canadian with disabilities and to ensuring that all our employees and applicants have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility, and accommodation, and provide all our employees with training on accessibility including under provincial legislation such as the Accessibility for Ontarians with Disabilities Act, 2005, either during orientation and/or on an ongoing basis. If you feel you need accommodation in relation to a disability in the application process or in the future, or have a question or concern about our policies, please reach out to [email protected]

Physical Demands (Applicable in the USA and Canada): While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk.  On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

Accessibility Statement (Applicable in the United Kingdom): The Company is committed to improving accessibility for employees and applicants with disabilities and to ensuring that they have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility, and accommodation, in line with the Equality Act 2010. If you feel you need consideration of ‘reasonable adjustments’ where possible relation to a disability in the application process or in the future, or have a question or concern about our policies, please reach out to [email protected].

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”