The Executive Administrative Assistant manages executive calendars, prepares materials for meetings, tracks initiatives, and coordinates communication across branches to support business development initiatives.
JOIN THE TEAM THAT'S REDEFINING INNOVATIVE ARCHITECTURAL SOLUTIONS
Executive Administrative Assistant
Eventscape, a global leader in custom architectural fabrication, is looking for an Executive Administrative Assistant. This position goes beyond traditional administrative responsibilities by actively contributing to business development initiatives across multiple branches of the parent company. The role requires a highly organized, proactive, and business-minded professional who can manage executive priorities while identifying and supporting opportunities for growth, partnerships, and new markets. Your organizational skills and attention to detail will help keep the gears turning behind the scenes of our innovative projects.
WHAT YOU'LL DO:
At Eventscape, we design and build extraordinary architectural environments for visionary designers and architects worldwide. While your role won’t involve fabrication, you’ll play a key part in supporting the teams that bring these groundbreaking projects to life. Join us and be part of a collaborative team that values creativity, precision, and dedication.
APPLY NOW
Ready to be part of the team shaping the future of architectural innovation? Apply today with your resume and let us know how you can contribute to our fast-paced, creative environment.
Executive Administrative Assistant
Eventscape, a global leader in custom architectural fabrication, is looking for an Executive Administrative Assistant. This position goes beyond traditional administrative responsibilities by actively contributing to business development initiatives across multiple branches of the parent company. The role requires a highly organized, proactive, and business-minded professional who can manage executive priorities while identifying and supporting opportunities for growth, partnerships, and new markets. Your organizational skills and attention to detail will help keep the gears turning behind the scenes of our innovative projects.
WHAT YOU'LL DO:
- Manage an executive calendar, scheduling internal and external meetings, travel, and events.
- Prepare briefing materials, presentations, reports, and correspondence for executive meetings.
- Serve as a liaison between senior leadership, branch managers, clients, and partners.
- Track key action items, strategic initiatives, and follow-ups to ensure timely execution.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist in identifying and researching new business opportunities across multiple branches of the company.
- Coordinate proposals, presentations, and client outreach initiatives.
- Help monitor industry trends, upcoming projects, and potential partnership opportunities in architecture, construction, and fabrication sectors.
- Facilitate communication and coordination among various branches of the parent company.
- Track performance metrics and development goals
- Coordinate internal meetings, workshops, and strategy sessions.
- Track timelines, milestones, and deliverables related to business development projects.
- Relevant education and/or experience in Business or related field
- Professional verbal and written communication skills;
- Experience with virtual meeting software (e.g., Microsoft teams);
- Highly proficient in Office 365, specifically Outlook, Word, Excel, and PowerPoint.
- Intermediate proficiency in Microsoft Excel (VLOOKUP and pivot tables).
At Eventscape, we design and build extraordinary architectural environments for visionary designers and architects worldwide. While your role won’t involve fabrication, you’ll play a key part in supporting the teams that bring these groundbreaking projects to life. Join us and be part of a collaborative team that values creativity, precision, and dedication.
APPLY NOW
Ready to be part of the team shaping the future of architectural innovation? Apply today with your resume and let us know how you can contribute to our fast-paced, creative environment.
Top Skills
Excel
Microsoft Teams
Office 365
Eventscape Inc. Toronto, Ontario, CAN Office
4 Bestobell Road, Toronto, Ontario, Canada, M8W 4H3
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