Events & Sponsorship Specialist, Temporary

Aviso:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We are looking to fill an opening for an Events & Sponsorship Specialist to join our Marketing Team for 12 months.

Reporting jointly to the Senior Manager, Event Experiences and Manager, Corporate Marketing Services, the Events & Sponsorship Specialist will primarily focus on webcast production, while supporting in-person events and sponsorship programs. This role contributes to ensuring all events and strategic engagement with partners and clients align with corporate marketing objectives and divisional goals.

Key responsibilities include:

• Event Management: Coordinate and manage virtual and in-person events, ensuring seamless delivery and exceptional participant experience.
• Sponsorship Management: Oversee sponsorship activities by tracking levels and deliverables, managing branding and speaking opportunities, coordinating tradeshow exhibits, and ensuring accurate placement of ads, logos, and visuals.
• Marketing Support: Collaborate with internal teams to produce marketing collateral, videos, promotional items, and gifting solutions that reinforce brand presence.
• Operational Excellence: Maintain consistency in event and sponsorship processes, ensuring compliance with timelines, budgets, and quality standards.

This mandate emphasizes strategic engagement with partners and clients to strengthen brand visibility and foster meaningful connections through events and sponsorships. 

Who you are:

• Service – You put your clients’ needs first. You advocate service excellence, and work to deliver client-centric solutions, and proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
• Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
• Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

• Lead the end-to-end planning and project management, technical set-up, testing and production, and evaluation of corporate webcasts. Webcast formats include pre-recorded, live, and semi-live
• Comfortably navigate and utilize event management and email platforms, survey software, and learn new tools as required
• Support and collaborate on other events as required. This may include fully leading in-person events or owning components of larger events lead by team members. Responsibilities range from research, project management, monitoring budget, to maintaining accurate event records
• Conduct post-event surveys, build comprehensive post-event reports, and continuously seek ways to improve event processes
• Share the responsibility of monitoring event inboxes and replying to inquiries in a professional and timely manner
• Coordinate and support in-person and virtual sponsorships: track sponsorship levels and deliverables, branding and speaking opportunities, ad/logo/visual placement, coordination of any visual displays, videos, marketing collateral/brochures, promo items/gifting/door prizes
• Manage all tradeshow booth & visual display requirements: collaborate with the design studio and communications to create on-brand displays, coordinate distribution to events, conferences, and conventions
• Provide general back-up and support for team members
• This role requires occasional travel (less than 10%) and work outside of normal business hours

Your experience and skills:

• 3-5 years in an event management or event marketing role with proven success in virtual events or webcast production
• Post-secondary education in marketing is preferred
• High level of proficiency in MS Office applications
• Highly self-motivated individual who is resourceful and driven
• Technically savvy with the ability to quickly learn new software applications
• Fluent communication skills in English are required and bilingual skills in French are an asset
• Extremely well organized and detail oriented
• Ability to work in a fast-paced environment
• Strong time management skills and multitasking abilities
• Independent and self-directed with a strong ability to work collaboratively with peers
• Experience in a marketing and communications department is an asset
• Financial industry experience is an asset

Why Aviso?

At Aviso, you will find a dynamic and inclusive culture that rewards innovation and celebrates success.
Here are a few things that set us apart:

• Competitive compensation package that rewards and recognizes individual contributions
• Excellent health, dental and insurance benefits to meet the diverse needs of our employees
• Generous vacation time, fitness benefit, parental leave top-up options
• Matching contributions to our retirement program
• Commitment to the continuous improvement of our staff through learning & development and an education assistance program
• Regular social events to foster teamwork

Your Information

By submitting your application, you consent to the collection, use, and disclosure of your provided personal information for the purposes of assessing your qualifications and suitability for employment with Aviso. Your information will be handled in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial legislation. Your data may be shared with authorized personnel involved in the recruitment process and retained only as long as necessary to fulfill these purposes or as required by law.

Further information is available on the Privacy link on our Career Page – Privacy Policies

Equal Employment Opportunity

Aviso welcomes and encourages applications from all qualified individuals including persons with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

No recruiters or agencies, please.

Company Overview:

Aviso is a leading wealth management and investment services provider for the Canadian financial industry, with approximately $145 billion in total assets under administration and management, and over 1,000 employees. We’re building a comprehensive, technology-enabled, client-centric wealth services ecosystem. Our clients include our partners, advisors, and investors. We’re a trusted partner for nearly all credit unions across Canada, in addition to a wide range of portfolio managers, investment dealers, insurance and trust companies, and introducing brokers. Our partners depend on Aviso for specific solutions that give them a competitive edge in a rapidly evolving, highly competitive industry. Our investment dealer and mutual fund dealer and our insurance services support thousands of investment advisors. Our asset manager, NEI Investments, specializes in investing responsibly. Our online brokerage, Qtrade Direct Investing®, empowers self-directed investors, and our fully automated investing service, Qtrade Guided Portfolios®, serves investors who prefer a hands-off approach. Aviso Correspondent Partners provides custodial and carrying broker services to a wide range of firms. We have offices in Toronto, Vancouver, Montreal, and Winnipeg. Aviso is backed by the collective strength of our owners: the credit union Centrals, Co-operators/CUMIS, and Desjardins. We’re proud to power businesses that empower investors.

A career with Aviso means being part of a group of talented, energetic professionals who live their values every day, and belonging to an organization dedicated to your success and career development. If you’re looking for interesting and challenging work, at a company committed to its people, apply to join our team.

Salary

This position is posted with an expected salary range of $80,000 - $85,000 CAD annually. Individual compensation packages are based on various factors unique to each candidate and the requirements of the position.