Equipment Planner

The Medical Equipment Planner role is responsible for successfully developing and delivering the medical equipment plans as scoped for healthcare capital projects. This role ensures client satisfaction throughout the planning process in meeting clinical, operational and project objectives. This position ensures all planning activities are performed, with complete data accuracy, in a manner consistent with documented processes while adhering to design schedules and project expectations. The Medical Equipment Planner is expected to be able to independently manage the equipment needs for minor healthcare construction projects with the guidance from senior staff.  The Medical Equipment Planner is expected to take over and manage portions of equipment planning projects, such as patient units, and non-clinical spaces to assist Senior Planners as part of a team for larger / complicated projects.

Functional Responsibilities:

• Understand and maintain the value in client relationships, internally and externally. Support the Project Manager throughout the project process by providing equipment information and deliverables to deliver a successful project to the client
• Establish a communication network between project teams including facility managers, program managers, architects, engineers and third-party consultants
• Coordinate the activities of an equipment planning support team and the performance of all assigned day-to-day tasks
• Maintain professional customer interface and client relations while conducting meetings and interviews to verify medical equipment requirements with the project team and end users
• Manage Equipment Planning Activities within Project Schedule and regularly report project status via Dashboard
• Attend off-site, remote and/or virtual design meetings during all phases of the project while leading the medical equipment planning component
• Attend OAC meetings to deliver the status and updates on medical equipment component
• Conduct existing equipment inventory, valuation capital studies and/or survey to report age, condition, obsolescence and recommendations for reuse, if required by scope
• Develop and distribute category responsibilities matrix to the project team
• Compile, publish and maintain medical equipment cost estimates throughout the duration of the project
• Participate in the development of specifications and design submittals such as ASE files, vendor supplied cut sheets and drawings, and installation guides
• Assist the clinical staff with decisions, evaluations and demonstrations of medical equipment technology
• Compile and present recommendations for current technology and best practices to align project needs with service line expectations
• Coordinate with the BIM design team to coordinate medical equipment locations and placement
• Solicit vendor required submittals, drawings and specifications for incorporation into project design documents and MEP coordination
• Coordinate and participate in vendor presentations, vendor site visits and pricing negotiations at the client’s request
• Plan equipment on a room by room level for each department, using proprietary software or industry shared software such as, Attainia or 4Tower
• Evaluate and incorporate client standards, clinical preferences and operational demands into the project during the planning and specification of equipment
• Conduct quality assurance efforts to identify design conflicts associated with medical equipment, and facilitate a resolution
• Compile, maintain and distribute an action item list associated with medical equipment decisions
• Obtain client approval and customer sign-off for selected medical equipment
• Lead the transition of the project into the procurement phase for kick-off with the procurement manager and field team
• Conduct, analyze, and respond to post project surveys
• Perform closeout activities after project ends

• 25% Travel expected
• Bachelor’s Degree in related field
• Approximately 3+ years of medical equipment planning experience or related field
• Basic accounting principles a must
• Must demonstrate strong verbal and written communication with ability to communicate with executive level management, internally & externally
• Must be able to multitask and communicate in high pressure situations
• Demonstrate strong conflict resolution and problem-solving skills
• Knowledge of healthcare industry practices including hospital and clinic procedures and departmental functions
• Knowledge of architectural design processes and documentation
• Ability to read and interpret architectural programming, design, scheduling and specification documentation
• Thorough knowledge of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook), Bluebeam Studio, Attainia, 4Tower, and SmartSheet
• Basic knowledge and understanding of Revit design criteria and industry database concepts
• Demonstrate basic leadership awareness, methods and techniques for mentoring and coaching